Superintendent's Memo #219 -09

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

August 7, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Accurate Identification & Reporting of Eligible Migrant Students

In compliance with the reporting requirements of Section 1304 (c)(7) of the No Child Left Behind Act of 2001, the Virginia Department of Education (DOE) is required to collect and report migrant student data for all eligible migrant students in Virginia. For a student to be classified as a migrant student, a Certificate of Eligibility (COE) must be completed to verify eligibility.

Accurate identification of migrant students in the student information system by the local school division is vital. To facilitate consistent state reporting, it is suggested that principals work with their student information system designees to ensure that once a migrant student has a certificate of eligibility, the student is identified as a migrant student in the student information system. Accurate identification of migrant students in the student information system ensures those students receive the appropriate educational services and are properly coded on various DOE data collections and Standards of Learning assessments.

If you have questions about migrant student eligibility, or the identification and recruitment of migrant students, please contact Megan Moore, education specialist, at Megan.Moore@doe.virginia.gov or by phone at (804)786-9935.

PIW / mm