Superintendent's Memo #269-09

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

September 25, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Revisions to GS-21 Records Retention Schedule for Public School Records

As you know, the Library of Virginia establishes retention schedules for all public records, including those maintained by public schools. The schedules establish the requirements for managing these records, including retention and destruction timelines and methods.

The Library has asked that we notify you that changes have been made to GS-21, the schedule that governs public school records, effective September 17, 2009. The revised schedule may be found on the Library of Virginia's website at http://www.lva.virginia.gov/agencies/records/sched_local/index.htm.

Additionally, the Library has established the Educational Special Interest Group (EdSIG), a listserv where members can ask and respond to questions regarding the management of education records and a Public School Records Consortium that meets regularly to discuss issues related to public school records.

If you have questions about GS-21 or would like to sign up for the listserv, you may contact Anita Vannucci, records analyst at the Library of Virginia, at (804) 692-3650 or Anita.Vannucci@lva.lib.va.us. You may also contact Merilee Weeks, chairperson of the Public School Records Consortium, at (540) 658-6752 for help with questions.

PIW/MJP/kfg