Superintendent's Memo #090-10

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

April 23, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Carl D. Perkins Career and Technical Education Act of 2006 (Perkins IV) Federal Funds for July 1, 2010 through June 30, 2011

The Virginia Department of Education is pleased to provide school divisions with the Carl D. Perkins Career and Technical Education Act of 2006 (Perkins IV) federal fund allocations for school year 2010-2011. Please refer to the attachments for funding allocations.

The grant award period is from July 1, 2010, through June 30, 2011; however, the funds will be distributed to the state in two allocations. Thirty-two percent will be made available on July 1, 2010. The remaining 68 percent of the grant funds will be available on October 1, 2010. There is no provision for Perkins funds to be carried over to the next school year, which means that all funds must be expended or obligated by June 30, 2011.

Attachment A lists the total school year 2010-2011 Perkins fund allocations for school divisions.

Perkins IV now requires that states distribute secondary funds under Section 131(a)(2) of the Act based on the Bureau of the Census estimate of the number of individuals aged 5 through 17, inclusive, who reside in the school district served by such local education agency and are from families below the poverty level for the preceding fiscal year, as determined by the most recent satisfactory data used under Section 1124(c)(1)(A) of the Elementary and Secondary Education Act (ESEA) of 1965, compared to the total number of individuals who reside in the school districts served by all the local educational agencies in the state for such preceding fiscal year.

This computation was based on the most updated income and poverty estimates, reflecting 2007-2008 school district boundaries, which was obtained at: http://www.census.gov/did/www/saipe/district.html.

Perkins IV also requires that states distribute secondary funds under Section 131(a(1) of the Act based on the number of individuals aged 5 through 17, inclusive, who reside in the school district served by such local education agency for the preceding year compared to the total number of individuals who reside in the school districts served by all the local educational agencies in the state for such preceding fiscal year.

This computation was based on the most updated enrollment data, reflecting the 2007-2008 school year, collected by the National Center for Education Statistics through the Common Core Data (CCD) survey system, which was obtained at: www.nces.ed.gov/ccd/pubagency.asp.

Attachment B lists the 32 percent of the Perkins funds available to each school division beginning July 1, 2010, and the 68 percent of the remaining funds available on October 1, 2010. All of these funds will be distributed on a reimbursement basis and are available through June 30, 2011.

Because the state cannot expend more than the 32 percent of local allocations during the July 1 through September 30, 2010 time period, funds will be distributed on a reimbursement basis for actual expenditures not to exceed the 32 percent allocation.

Reimbursement requests and object code line budgets for this program must be submitted through the Virginia Department of Education Single Sign-on for Web Systems (SSWS) using the Online Management of Education Grant Awards (OMEGA) application.

All expenditures must be consistent with the approved local application for school year 2010-2011. Perkins federal funds reimbursement requests for the school year 2010-2011 must be submitted through OMEGA no later than September 30, 2011. These reimbursement requests must cover expenditures that were made during school year 2010-2011 (through June 30, 2011).

Documentation of any reimbursement claims must be retained in the school division and must be available for audit in accordance with state law governing the retention of financial records.

Any questions concerning the allocations may be addressed to W. Terry Dougherty, grants administrator, via e-mail at Terry.Dougherty@doe.virginia.gov or by telephone at (804) 225-3349.

PIW/EMR/TD/sgj

Attachments:

  1. Total School Year 2010-2011 Perkins Fund Allocations (PDF)
  2. Perkins Funds Available Beginning July 1, 2010 (32 percent) and Funds Available on October 1, 2010 (68 percent) (PDF)