Superintendent's Memo #105-10

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

April 30, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Submission and Online Technical Assistance for the 2010-2011 Federal Program Applications under Public Law 107-110, the No Child Left Behind Act of 2001 (NCLB)

The 2010-2011 federal program applications under Public Law 107-110, the No Child Left Behind Act of 2001 (NCLB)are available on the Virginia Department of Education’s website at: http://www.doe.virginia.gov/federal_programs/esea/applications/index.shtml. The Department will provide guidance for school divisions in completing the 2010-2011 applications through Web-based technical assistance modules.

Each application is accompanied by a set of guidelines and instructions and the name of a program contact person at the Department. The available applications are the local consolidated application and the following individual program applications:

The deadline for all federal applications is July 1, 2010. A school division that submits an approvable individual or consolidated application by July 1, 2010, will have the NCLB 2010-2011 funds available on a reimbursement basis as of July 1, 2010. A school division that submits an approvable application after July 1, 2010, will have the NCLB 2010-2011 funds available on a reimbursement basis as of the date the application is received at the Department.

Divisions may choose to change from submitting individual program applications to a local consolidated application, or from submitting a local consolidated application to individual program applications. Divisions may also submit a combination of a local consolidated application and one or more individual program applications.

Until the final allocations for 2010-2011 are released, the 2009-2010 federal allocations should be used to complete the budget sections of the applications for NCLB programs. Revisions may be submitted to adjust program expenses at any time during the process until the application is fully approved. Once the application is approved, amendments will be required.

To provide technical assistance to school divisions for completion of the applications, Web-based technical assistance modules will be available for each program. The following general modules will also be available: Application Overview, Conducting the Needs Assessment, Completing the Program Overview, Coordination of Services, Measurable Objectives, and Budget Pages.

School division personnel responsible for developing and submitting the applications are encouraged to view Web-based modules that are pertinent to their area of oversight. A menu with links to each module will be available April 30, 2010, on the Department’s website at: http://www.doe.virginia.gov/federal_programs/esea/applications/index.shtml.

Please contact the appropriate program representative as needed during the application completion and revision process. If there are questions related to the mechanics of completing the application, please contact Marsha Granderson, grants and reports manager, at (804) 786-1993, or by e-mail at Marsha.Granderson@doe.virginia.gov.

After application completion, questions related to the electronic submission of the application through the Department’s Online Management of Education Grant Awards (OMEGA) system should be directed to OMEGA support at (804) 371-0993, or by e-mail at Omega.Support@doe.virginia.gov.

PIW/RS/mmg