Superintendent's Memo #109-10

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

May 7, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Title III - Language Instruction for Limited English Proficiency (LEP) and Immigrant and Youth (IY) Students Data Collection

To comply with the reporting requirements stipulated in Sections 3121(a)(2)(3) and 3122(b) of the No Child Left Behind Act of 2001(NCLB), Title III: Language Instruction for Limited English Proficient (LEP) and Immigrant and Youth (IY) Students, states must develop and report Annual Measurable Achievement Objectives (AMAOs) to include the number or percentage of LEP students making progress in learning English (AMAO 1), the number or percentage of LEP students attaining English proficiency (AMAO 2), and LEP studentsí results in achieving Adequate Yearly Progress (AYP) (AMAO 3). To meet this requirement, the Virginia Department of Education provides AMAO results to divisions through the Title III Data Report prior to the start of each school year. In prior years, AMAO 1 (progress) and AMAO 2 (proficiency) results were determined based on information submitted by each division on the LEP studentsí English language proficiency levels.

Beginning in August 2010, the calculations for AMAO 1 (progress) and AMAO 2 (proficiency) will be determined based upon results from the statewide administration of Assessing Comprehension and Communication in English State-to-State for English Language Learners (ACCESS for ELLs). Consistent with the Final Title III Interpretations, October 2008, a body of evidence can no longer be used in conjunction with the ELP assessment results to determine AMAO 1 and AMAO 2 calculations. The ACCESS for ELLs composite scores for the 2009-2010 school year will be used to determine AMAO 1 results for the August 2010 Title III Data Report. The ACCESS for ELLs composite score and literacy score on Tier C will be used to determine AMAO 2 results. The information for AMAO 3 (AYP) will be reported based on the statewide AYP results for the LEP subgroup consistent with previous years.

A division-level summary report, the Title III Data Report, will be made available through the Single Sign-on for Web Systems (SSWS). Divisions will have the opportunity to review the data in the Title III Data Report prior to the beginning of the school year. As required by Section 3302(b) of NCLB, divisions that have not met the AMAOs will be required to provide a separate notification to parents 30 days after the report is finalized to inform parents of the divisionís failure to meet the AMAOs. Additionally, as required under Section 3122(b) of NCLB, an improvement plan shall be required for any division that has not met its AMAOs for two consecutive years, and modification of the curriculum and method of instruction shall be required for any division that has not met its AMAOs for four consecutive years.

Additionally, as a result of the analysis of data from the 2008-2009 administration of the ACCESS for ELLs, revisions have been made to the guidelines for determining the World-Class Instructional Design and Assessment (WIDA) K-12 ELP levels. Attachment A provides a comparison of the WIDA ELP levels and ACCESS for ELLs composite scores for the 2008-2009 and 2009-2010 school years.

If you have questions, please contact Judy Radford, ESL coordinator, at Judy.Radford@doe.virginia.gov or at (804) 786-1692; or Patience Scott, education specialist, at Patience.Scott@doe.virginia.gov or at (804) 786-9935.

PIW /JR/ ps

Attachment:

  1. Guidelines for Determining K-12 WIDA ELP Levels (PDF)