Superintendent's Memo #148-10

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

July 2, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Remedial Summer School Funding for Fiscal Year 2011 (Summer 2010 Program)
Due Date: August 20, 2010

State funding is provided in the 2010-2012 appropriation act (Chapter 874, 2010 Acts of Assembly) for those divisions that offered a qualifying remedial summer program in summer 2010 (fiscal year 2011) pursuant to Section 22.1-253.13:1 C., Code of Virginia.  The department will collect data for the reimbursement of qualified remedial summer school programs using an Excel template.  Instructions for accessing and completing the Excel data collection template are included as Attachment A to this memorandum.

In reporting qualifying students for state remedial summer school funding in the Excel data collection template, please note the following requirements:

School divisions that operate year-round schools may include students who were remediated during intersession periods of the year-round school term in the Excel data collection template.  Students who were remediated during the intersession periods of year-round schools should be submitted for reimbursement in the reporting cycle that occurs in the subsequent fiscal year.

For example, students who were remediated during the intersession periods of 2009‑2010 year-round school terms that occurred from July 2009 through June 2010 or September 2009 through August 2010 should be reported in the Excel data collection template for reimbursement from fiscal year 2011 remedial summer school funds.  Just as with summer remediation programs, a student must be counted only once for the entire school year regardless of the number of intersession periods the student attended for remediation purposes.

Nonresident, foster care children described under Section 22.1-101.1, subsections A and B, Code of Virginia, that were served in the summer 2010 remedial program in your division may be included in the Excel data collection template for reimbursement from state remedial summer school funds.  Like other students submitted for state reimbursement, these students must be counted only once in the Excel data collection template.

After the actual remedial summer school program enrollments are received from school divisions through the completed Excel data collection files and are approved by the department, the fiscal year 2011 remedial summer school entitlement will be paid in recurring payments to school divisions based on the availability of state funds.  In the event the calculated entitlements exceed the available state appropriation for fiscal year 2011, and additional state funding is not obtained during the year, final payments to divisions will be prorated.

For divisions that request reimbursement for remedial summer school programs, state payments for fiscal year 2011 will be based on the state share of $458 per eligible pupil, subject to the availability of state funds.  The state share of the per pupil payment will be based on the composite index of local ability-to-pay for each school division.

School divisions that did not serve remedial summer school students in summer 2010 must return the Excel data collection template indicating that no state funding is requested for fiscal year 2011.

Please e-mail the completed Excel data collection template to k12budget@doe.virginia.gov, and mail the signed certification page to the department’s budget office, no later than August 20, 2010.  Questions regarding state remedial summer school funding should be directed to the Budget Office staff at (804) 225-2025.

PIW/rea

Attachments:

a: Instructions for Accessing the Excel Template (PDF)