Superintendent's Memo #162-10

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

July 16, 2010

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: State Standards of Learning Writing and Grades 3 through 8 Testing Schedule for 2011-2012

The state testing program schedule for the Standards of Learning (SOL) Writing tests for the 2011-2012 school year is available on the Department of Education’s Web site at http://www.doe.virginia.gov/testing/test_administration/index.shtml.
Please inform all personnel of these testing dates so that other activities may be scheduled without conflicts. The following information will assist you in preparing for the 2011-2012 school year.

Fall 2011 SOL Writing Tests

The grade 8 and end-of-course (EOC) SOL writing tests for the fall 2011 administration are scheduled as follows. The multiple-choice component of the writing tests will be administered on either Monday, October 17, or Tuesday, October 18, 2011. The short paper component of the tests must be administered statewide on Wednesday, October 19, 2011. Students who are absent on the date of the statewide short paper component will respond to a different writing prompt during the make up period. Graduating seniors who are eligible for two opportunities to take the EOC English: Writing test will be given the alternate prompt on a later date, but not later than November 4, 2011. Answer documents for the writing tests must be shipped for scoring by November 4, 2011.

Spring 2012 SOL Writing Tests

The grades 5, 8, and EOC SOL writing tests for the spring 2012 administration are scheduled as follows. The multiple-choice component of the writing tests will be administered on either Monday, March 5, or Tuesday, March 6, 2012. The short paper component must be administered statewide on Wednesday, March 7, 2012. Students who are absent on the date of the statewide short paper component will respond to a different writing prompt during the make-up period. Graduating seniors who are eligible for two opportunities to take the EOC English: Writing test will be given the alternate prompt on a later date, but not later than March 23, 2012. Answer documents for the writing tests must be shipped for scoring by March 23, 2012.

Pearson and the Virginia Department of Education will select divisions to administer the alternate writing prompts for equating purposes using a multi-year rotation. School divisions selected as alternate prompt divisions for fall 2011 and those selected for spring 2012 will be notified under separate cover.

Fall alternate prompt divisions will be asked to schedule the administration of the short paper component for Grade 8 and EOC on Thursday, October 20, 2011. Spring alternate prompt divisions will be asked to schedule the administration of the short paper component for grades 5, 8, and EOC on Thursday, March 8, 2012.

Spring 2012 SOL Non-Writing Tests for Grades 3 through 8

While school divisions will continue to have flexibility in setting their own testing windows for EOC testing, superintendents must choose one of the three windows listed below for divisionwide testing in grades 3 through 8. Answer documents for paper/pencil testing are to be shipped on the last day of the selected schedule.

The following windows for SOL testing in grades 3 through 8 have been established for spring 2012.

                Option

Statewide Testing Window

  1 April 9 – May 4, 2012
  2 April 30 – May 25, 2012
  3 May 14 – June 8, 2012

Division Directors of Testing select the division’s testing window when entering spring 2012 participation counts in PearsonAccess.

Summer 2012 SOL Writing Test

The EOC SOL writing test for the summer 2012 administration is scheduled as follows. The multiple-choice component of the English: Writing test will be administered on either Monday, July 16, or Tuesday, July 17, 2012. The short paper component of the EOC English: Writing test must be administered statewide on Wednesday, July 18, 2012. Graduating seniors who are eligible for two opportunities to take the writing test will be given the alternate prompt on a later date, but not later than July 27, 2012. Answer documents for the EOC English: Writing test must be shipped for scoring by July 27, 2012.

Questions concerning the state testing program schedule should be directed to the student assessment staff by e-mail at Student_Assessment@doe.virginia.gov or by phone at (804) 225-2107.

PIW/SLR/cb