COMMONWEALTH of VIRGINIA
Department of Education
September 10, 2010
TO: Division Superintendents
FROM: Patricia I. Wright, Superintendent of Public Instruction
The purpose of this memo is to provide additional information regarding the identification of migratory children beginning school during the 2010 - 2011 school year, due to the retirement of the Migrant Status Code as outlined in Superintendent’s Memo No. 135-10. The Virginia Department of Education (VDOE) has developed the Migrant Student Data Collection (MSDC) Web application via the Single Sign-on for Web Systems (SSWS) for the purpose of maintaining and reporting accurate migratory student records. The VDOE is required to document every migrant child's eligibility for the Migrant Education Program (MEP) on the national Certificate of Eligibility (COE) created by the U.S. Department of Education (USED). The COE serves as the official record of the state's eligibility determination for each individual child.
Program services are provided to migratory students around the state through seven local and regional programs as outlined in Attachment A. Priority for services goes to migratory children who are failing, or most at risk of failing, to meet the Adequate Yearly Progress (AYP) targets for the Virginia Standards of Learning (SOL) assessments, and whose education has been interrupted during the regular school year.
According to Sections 1115(b)(1)(A) (incorporated into the MEP program by virtue of Sections 1304(c)(2)) and 1309(2) and §§ 200.81(e) and 200.103(a) of the regulations for Title I, Part C, Education of Migratory Children, under the Elementary and Secondary Education Act (ESEA), a child is a "migratory child" and is eligible for MEP services if all of the following conditions are met:
Attachment A provides the contact information and the school divisions served by the seven local and regional MEPs across the state. Questions regarding child eligibility for the MEP should be directed to the contact person outlined in Attachment A.
Guidance regarding Child Eligibility under Title I, Part C, of the ESEA can be found on the VDOE Web site at: www.doe.virginia.gov/federal_programs/esea/title1/part_c/mep_child_eligibility.pdf. (PDF)
If you have questions, please contact Patience Scott, education specialist, at Patience.Scott@doe.virginia.gov or at (804) 786-9935.