Superintendent's Memo #061-11

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

February 25, 2011

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: 2011-2012 Perkins Local Plan and Budget for Career and Technical Education

The local plan for career and technical education is managed through the Online Management of Education Grant Awards (OMEGA) reporting system.  Please initiate local planning, developing, and approval of the plan with requirements authorized by the Standards of Quality and the Carl D. Perkins Career and Technical Education Act of 2006.  In compliance with federal requirements, the school division must submit its application to the Virginia Department of Education in “substantially approvable form” via OMEGA not later than April 29, 2011. In order to obligate Perkins funds on July 1, 2011, school divisions must adhere to the submission due date.

There have been changes made in the 2011–2012 local plan to better clarify the information requested and to make reporting easier for localities. The Office of Career and Technical Education staff will conduct two training sessions on completing the 2011-2012 CTE Local Plan and Budget via Webinars on March 9, 2011.  The morning session will be 9:30-11:30 a.m. and the afternoon session will be 1:30-3:30 p.m.  Both sessions will cover the same information.  The CTE administrator and other appropriate staff will be requested to participate in one of the training sessions. Registration and Webinar sign-on directions will be sent to the CTE administrator under a separate cover.

The 2011-2012 Perkins Local Plan and Budget template is located at and may be downloaded from:  http://www.doe.virginia.gov/instruction/career_technical/administration/index.shtml.

After the local plan and budget has been approved by your school board, you will upload the application to OMEGA (the file you upload must be a 2003 Excel .xls document).  When the application has been uploaded to OMEGA, the division superintendent or an authorized superintendent’s designee should approve the application in OMEGA by the April 29 deadline.  The original application cover page(s) with appropriate signatures must be retained and filed at the local level and a copy faxed to the Office of Career and Technical Education at (804)530-4560.

Directions for submitting the 2011–2012 Local Plan for Career and Technical Education are included within the online report.

If you have questions regarding the local plan, please contact Lolita B. Hall, director of career and technical education, at LB.Hall@doe.virginia.gov or by phone at (804)225-2051; or Anne Rowe, CTE cluster coordinator, at Anne.Rowe@doe.virginia.gov or by phone at (804)225-2838; or George Willcox, CTE cluster coordinator, at George.Willcox@doe.virginia.gov or by phone at (804)225-2839.

PIW/LBH/jts