Superintendent's Memo #083-11

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

April 1, 2011

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: 2010-2011 School Year Data Collection for Teacher/Student Industry Credentialing, Occupational Competency Assessments and Related External Examinations for Career and Technical Education

The Office of Career and Technical Education (CTE), in collaboration with the school division’s training efforts, has been conducting industry certification training and testing academies.  This training is funded through the federal Carl D. Perkins Act of 2006 (Perkins IV).  These certifications help career and technical education teachers become better qualified to teach current market skills and allow teachers to provide students the opportunity to obtain student-selected verified credits.

Students may earn verified credits by achieving certain industry certification credentials while passing related career and technical education programs or courses.  Effective with the graduating class of 2004, board-approved industry certification credentials are eligible for the student-selected verified credit.

Teacher Certification

The Virginia Department of Education (VDOE) must report the number of career and technical education teachers who have obtained industry certification credentials through personal, local, or state-supported training efforts as well as the number of teachers who administer National Occupational Competency Testing Institute (NOCTI) occupational competency assessments to fulfill the Perkins IV technical skills attainment requirement.  Updated information on CTE teacher certification and/or external testing for technical skills attainment should be reported to the VDOE using the Career and Technical Education Credentialing Data Collection System through the Single Sign-on for Web Systems (SSWS).  The "collection window" for submitting this data will be May 1 through July 31, 2011.  This should be a one-time submission of data.  Multiple submissions during the collection window can be made; however, all previously submitted data will be erased with the most current data submission.

Student Certification

The Code of Virginia and the federal legislation for Perkins IV technical skills attainment require local school boards to report pass/fail data annually on the number of industry certifications, state licensures, and NOCTI assessments that are administered to students.

The pass/fail data for students who took industry certification or state licensure examinations or NOCTI occupational competency assessments during the 2010-2011 school year should be reported to the VDOE using the Career and Technical Education Credentialing Data Collection System through SSWS.  The "collection window" for submitting this data will be May 1 through July 31, 2011.  This should be a one-time submission of data.  Multiple submissions during the collection window can be made; however, all previously submitted data will be erased with the most current data submission.

All data will be reported on the 2011 Virginia School Report Card as well as the credentialing data summaries to justify state reimbursement to school divisions.

The regional technical centers or the school division’s technical center student credentialing data should be reported with the "home or feeder" school data.  This is necessary as technical centers do not receive a school report card.

All credentials that should be reported using the Credentialing Data Collection System are listed at:  http://www.doe.virginia.gov/instruction/career_technical/path_industry_certification/index.shtml (Credentialing Examination Numbers for SSWS, 2010-2011 School Year).

The webinar training sessions that explain the data collection formats and the use of the Career and Technical Education Credentialing Data Collection System via SSWS are available at http://www.doe.virginia.gov/, click on "Webinars."  In addition, narratives and sample record formats are available at  http://www.doe.virginia.gov/instruction/career_technical/path_industry_certification/index.shtml.

If you have any questions, please contact Gordon Creasy, specialist for industry certification and licensure, at Gordon.creasy@doe.virginia.gov or by telephone at (804) 225-2057.

PIW/GC/sgj