Superintendent's Memo #148-11

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

May 27, 2011

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Career and Technical Education Reimbursement for Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments Allocations and Reimbursement Request Forms for June 2011 and School Year (SY) 2011-2012

The state funding for Career and Technical Education (CTE) student Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments is $1,065,133 for fiscal year 2012 (SY 2011-2012). The funding for each school division and regional center is distributed on the basis of SY 2010-2011 enrollment data for students in secondary CTE courses. The initial allocation is $1.845 per each student enrolled in CTE courses. (Attachment A)

The reimbursement is restricted to those VDOE - The Path to Industry Certification: High School Industry Credentialing industry certification examinations, licensure tests, and occupational competency assessments that have been approved by the Board of Education for the student-selected verified credit option.

Please note, federal Perkins funds reimbursement will not be made for any industry certification examinations, licensure tests, or occupational competency assessments unless the school division has spent its entire allocation of state funds. The General Assembly has continued to fund the state industry certification exams allocation from lottery funds for fiscal year 2012. The state industry certification exams funds will not be available for reimbursement payments until January 2012.

Reimbursement may be requested if students have personally paid for industry certification examinations, licensure tests, or occupational competency assessments, and the educational entity has reimbursed the student for such costs.

Submission of Credentialing Reimbursement for June 2011

Student credentialing reimbursement requests and testing data (Attachment B) for student credentialing exams that were taken between June 1 and June 30, 2011, must be submitted to the Virginia Department of Education (VDOE) no later than December 9, 2011. These expenditures must cover examinations and assessments that were taken by students no later than June 30, 2011.

Submission of Credentialing Reimbursement for SY 2011-2012

Student credentialing reimbursement requests for SY 2011-2012 (Attachment B) must be submitted to the VDOE no later than June 8, 2012. These expenditures must cover examinations and assessments that were taken by students during SY 2011-2012, but not later than May 31, 2012.

Documentation of any reimbursement claims must be retained in the school division and must be available for audit in accordance with state regulations governing the retention of financial records.

If you have questions concerning entitlements or the industry certification examination reimbursement process, please contact W. Terry Dougherty, CTE grants administrator, at Terry.Dougherty@doe.virginia.gov or by telephone at (804)225-3349.

If you have questions about a specific industry certification, please contact Gordon Creasy, specialist for industry certification, Gordon.Creasy@doe.virginia.gov or by telephone at (804) 225-2057.

PIW/LBH/sgj

Attachments:

  1. FY 2012 (School Year 2011-2012) State Industry Certification Examinations Funding Allocation by School Division and Regional Center (PDF)
  2. CTE State Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments Reimbursement Request Form (Word)