Superintendent's Memo #184-11

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

July 8, 2011

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Homebound Instruction Services Data Reporting

The reporting of Homebound Instruction Services data for school year 2010-2011 will be collected through the Single Sign-On for Web Systems (SSWS) portal. The data requested will include: homebound teacher’s license number, hourly rate of payment, and number of hours worked. In addition, in order to process any online instruction reimbursements, the license number of the teacher monitoring online homebound instruction will be needed.

The data must be submitted electronically through the SSWS, which may be accessed at: https://p1pe.doe.virginia.gov/ssws. The SSWS system will be open for submission of reports from August 15, 2011 through September 16, 2011. It is critical that divisions meet the September 16th deadline for submission of this report to ensure timely reimbursement from fiscal year 2012 state funds. Individuals who will be entering data, but do not have a current homebound password, will need to contact the SSWS Account Manager designated for their respective school division.

In addition to submitting the data electronically, the completed report must be printed, signed by the division superintendent, and mailed by September 16, 2011, to Tia Campbell, school health specialist, Office of Student Services, Department of Education, P.O. Box 2120, 20th Floor, Richmond, VA 23218-2120.

If you have any questions, please feel free to contact Mrs. Campbell at 804-786-8671, or by e-mail at Tia.campbell@doe.virginia.gov.

PIW/tbc