Superintendent's Memo #214-11

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

August 12, 2011

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Remedial Summer School Funding for Fiscal Year 2012 (Summer 2011 Program)
Due Date: September 23, 2011

State funding is provided in the 2010-2012 appropriation act (Chapter 890, 2011 Acts of Assembly) for those divisions that offered a qualifying remedial summer school program in summer 2011 (fiscal year 2012) pursuant to Section 22.1-253.13:1 C., Code of Virginia.  The Department will collect data for the reimbursement of qualified remedial summer school programs using an Excel template.  Instructions for accessing and completing the Excel data collection template are included as Attachment A to this memorandum.

In reporting qualifying students for state remedial summer school funding in the Excel data collection template, please note the following requirements:

School divisions that operate year-round schools may include students who were remediated during intersession periods of the year-round school term in the Excel data collection template.  Students who were remediated during the intersession periods of year-round schools should be submitted for reimbursement in the reporting cycle that occurs in the subsequent fiscal year.

For example, students who were remediated during the intersession periods of 2010‑2011 year-round school terms that occurred from July 2010 through June 2011 or September 2010 through August 2011 should be reported in the Excel data collection template for reimbursement from fiscal year 2012 remedial summer school funds.  Just as with summer remediation programs, a student must be counted only once for the entire school year regardless of the number of intersession periods the student attended for remediation purposes.

Nonresident, foster care children described under Section 22.1-101.1, subsections A and B, Code of Virginia, that were served in the summer 2011 remedial program in your division may be included in the Excel data collection template for reimbursement from state remedial summer school funds.  Like other students submitted for state reimbursement, these students must be counted only once in the Excel data collection template.

After the actual remedial summer school program enrollments are received from school divisions through the completed Excel data collection files and are approved by the Department, the fiscal year 2012 remedial summer school entitlement will be paid in recurring payments to school divisions based on the availability of state funds.  In the event the calculated entitlements exceed the available state appropriation for fiscal year 2012, and additional state funding is not obtained during the year, final payments to divisions will be prorated.

For divisions that request reimbursement for remedial summer school programs, state payments for fiscal year 2012 will be based on the state share of $458 per eligible pupil, subject to the availability of state funds.  The state share of per pupil payments will be based on the composite index of local ability-to-pay for each school division.

School divisions that did not serve remedial summer school students in summer 2011 must return the Excel data collection template indicating that no state funding is requested for fiscal year 2012.

Please e-mail the completed Excel data collection template to doebudgetoffice@doe.virginia.gov, and mail the signed certification page to the Department’s budget office, no later than September 23, 2011.  Questions regarding state remedial summer school funding should be directed to the Budget Office staff at (804) 225-2025.

PIW/dem

Attachment:

  1. Instructions for Downloading the Excel Template (PDF)