Superintendent's Memo #220-11

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

August 12, 2011

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: 2010-2011 Title I School Improvement Data Collection Due September 23, 2011

In order to comply with the reporting requirements stipulated in Section 1111 (h)(4)(F) of the No Child Left Behind Act of 2001 (NCLB), school divisions with schools in Title I School Improvement must annually report information related to local implementation of school improvement sanctions.  Attached you will find a list of the school divisions required to complete the report.

The School Improvement Implementation Survey (SIIS) is a Web-based application that ensures accuracy in reporting of information related to Title I School Improvement.  SIIS allows data synchronization with the End-of-Year Student Record Collection data submitted by July 15, 2011, as requested in Superintendent’s Memorandum Number 142-11, dated May 20, 2011, located on the Virginia Department of Education’s Web site at:
http://www.doe.virginia.gov/administrators/superintendents_memos/2011/142-11.shtml.

SIIS will be available beginning Monday, August 15, 2011, at: https://p1pe.doe.virginia.gov/ssws/login.page.do. Detailed instructions for completing the survey are on the Web site.  The completion deadline is Friday, September 23, 2011.

The survey requires divisions to electronically enter school improvement data on Public School Choice (PSC), Supplemental Educational Services (SES), corrective action, planning for alternative governance, or implementing alternative governance for schools in Title I School Improvement in 2010-2011.  Divisions with Title I schools in Year 2 or beyond of school improvement, schools participating in the SES pilot program, and schools with state approval to offer SES instead of choice are required to enter individual student SES data.  Available individual student SES data from the 2010-2011 End-of-Year Student Record Collection will automatically populate to SIIS.  Additional individual student SES data are required (see Attachment B) and must be entered in SIIS using one of the following options: 1) manually entering the data; or 2) uploading the data in a tab delimited file.

After completing the survey, division superintendents must verify the report’s accuracy and sign the verification form provided in the Web-based application.  Signed verification forms should be faxed to Becky Marable, Title I coordinator, at (804) 371-7347, by Friday, September 23, 2011.

Users completing the survey will need to request access from their divisionwide Single Sign-on for Web Systems (SSWS) administrator.  The SSWS administrators contact list is located on the Virginia Department of Education’s Web site at: https://p1pe.doe.virginia.gov/ssws/sswswebapp/jsp/reports.jsp?report_format=pdf&report_id=contactlist&applicSystemTypeId=26.

For questions regarding the 2010-2011 School Improvement Implementation Survey, please contact Becky Marable, Title I coordinator, at rebecca.marable@doe.virginia.gov or (804) 371-0044; or Dr. Phil Iovino, Title I specialist, at philip.iovino@doe.virginia.gov or (804) 371-2934.

PIW/DJ/bm

Attachments:

  1. List of School Divisions Required to Complete SIIS Report (PDF)
  2. Supplemental Educational Services (SES) Data Elements (PDF)