COMMONWEALTH of VIRGINIA
Department of Education
August 26, 2011
TO: Division Superintendents
FROM: Patricia I. Wright, Superintendent of Public Instruction
The Virginia Preschool Initiative (VPI) provides programs for at-risk four-year-old children that include quality preschool education, health services, social services, parental involvement, and transportation. Programs must provide services for the entire school year and must operate on a half-day or full-day schedule. Programs operating half-day will receive state funds prorated at 50 percent. For a new program in the first year of implementation only, a program operating less than a full school year will receive state funds on a fractional basis determined by the pro-rata portion of a school year the program is provided.
The program guidelines are available at the following Web site: http://www.doe.virginia.gov/instruction/early_childhood/preschool_initiative/guidelines.pdf.
Fall Verification Report and Data Submission
All eligible school divisions, regardless of participation, are required to complete the Web-based data collection and application for the Virginia Preschool Initiative. Please reference Attachment B of Superintendent’s Memorandum No. 068-11, dated March 4, 2011, which shows by school division, the amount of VPI funding projected for fiscal year 2012. Attachment B of Superintendent’s Memorandum No. 068-11 can be accessed at the following link:
The verification report is due October 1, 2011. The collection window will be open from August 27, 2011 through October 1, 2011.
The verification report and data collection will be submitted through the Department of Education’s Single Sign-On for Web Systems (SSWS). Submission instructions are available in Attachment A. Access to the verification report should be requested through the school division’s SSWS account manager. For those school divisions that are eligible and choose to participate in VPI in fiscal year 2012, budget and program summary information will also be collected.
It is anticipated that state funds for the VPI program will be distributed based on an allocation formula providing the state share (based on each division’s composite index capped at 0.5000 in fiscal year 2012) of $6,000 per child for 100 percent of the estimated unserved at-risk four-year-olds in each locality, as projected by the Virginia Department of Education.
The projected local distribution of state funds for each locality for school year 2011-2012 is included in the “Budget Calculator” section of the SSWS application. This section provides the formula-driven entitlement available to each locality. If the locality chooses to serve fewer children than the total number allocated by formula, insert the actual number of children served in the calculator in the “Local Actual” fields. The state and local shares of cost will automatically be recomputed for your information.
Beginning with school year 2011-2012, the cost for the Phonological Awareness Literacy Screening (PALS) materials and access to the PALS Online Score Entry and Reporting System will become a local responsibility. This is an allowable expense in the local VPI budget. If the locality already owns a PALS-PreK Teacher Set for the classroom, the per pupil cost will be approximately $4. If, in the future, the locality starts a new VPI classroom, the Teacher Set will need to be purchased. Then, the per pupil cost will be approximately $7. The PALS office Web site can be found at: http://pals.virginia.edu.
All eligible school divisions, regardless of VPI participation in fiscal year 2012, are required to fax a copy of the signed certification form to Cheryl Strobel, associate director of early childhood education, at (804) 786-1703. The signed certification form is due by October 1, 2011.
If you have program questions, please contact Cheryl Strobel, associate director of early childhood education, at (804) 371-7578 or Cheryl.Strobel@doe.virginia.gov. Budget questions should be directed to Brian Logwood, budget director, at (804) 225-2025 or Brian.Logwood@doe.virginia.gov.