Superintendent’s Memo #310-11

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

November 18, 2011

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  2011-2012 Tuition Assistance for Special Educators

The Virginia Department of Education has budgeted a portion of the Individuals with Disabilities Education Act, Part B grant funds, to provide tuition assistance of up to $500 per course for a maximum of two courses per year (i.e., one course allowable for each of the two semesters selected) for special educators.  You must reapply for each semester.  The following personnel who have a full-time contract with a Virginia public school division for the 2011-2012 school year may apply for tuition assistance:

The teacher is responsible for ensuring that any courses taken for an endorsement in special education must satisfy state requirements as outlined in the evaluation for provisionally licensed special education teachers provided by personnel in the Division of Teacher Education and Licensure.  Licensure personnel will assist school divisions in reviewing the coursework.

The funding period for this tuition assistance ends September 30, 2012.  Tuition assistance is contingent upon available funding.  If the number of applications received exceeds funds available, tuition assistance will be awarded on a first-come, first-served basis.

Tuition assistance applications for fall 2011 courses must be received by the Office of Teacher Education, Virginia Department of Education, by December 22, 2011.  No applications for fall 2011 will be considered after this date.  Tuition assistance applications for spring and summer 2012 courses must be received by the Department of Education prior to completion of the courses.  No applications for course tuition will be considered after the last day on which a spring or summer course meets.   These funds are for “out of pocket” tuition expenses only and are not available to those individuals who have been reimbursed for the same course by a school division or who are participating in a special education program funded by the Virginia Department of Education.

The attached application form should be submitted by U.S. postal mail or overnight mail carrier to:  Dr. JoAnne Y. Carver, director of teacher education, Department of Education, P. O. Box 2120, Richmond, Virginia 23218-2120 (U.S. mail address); or to 101 N. 14th Street, 24th Floor, James Monroe Building, Richmond, Virginia 23219 (for overnight carriers).  Incomplete applications or applications received by fax or e-mail will not be considered for funding.

After successful completion of the coursework, the school division superintendent, human resources director, or special education administrator should submit, via U.S. postal mail or overnight mail carrier, a cover memorandum on letterhead requesting reimbursement with the following documentation attached:  a copy of the course approval letter from the Division of Teacher Education and Licensure, a copy of an official grade report highlighting a grade of “B” or better on coursework, and documentation of “out of pocket” tuition payment (college or university receipt, cancelled check, etc.) for each approved course to the Virginia Department of Education’s Division of Teacher Education and Licensure.  The name of the teacher must appear on each page of the documents.  Please note that all requests for reimbursement of approved courses must be submitted by U.S. postal mail or overnight mail carrier and received by the Department of Education no later than 45 days after the completion of a fall or spring course.  If funds are available for summer courses, requests for reimbursement for summer courses must be received by the Department by August 31, 2012.  No requests for reimbursement will be accepted after the August 31, 2012, deadline.  Incomplete reimbursement requests or reimbursement requests received by fax or e-mail will not be considered for funding.  Pending available funding, approved tuition reimbursements will be made directly to the teacher applicants indicated on Attachment A.

If you have questions regarding tuition assistance, please contact Dr. JoAnne Y. Carver at (804) 371-2475 or e-mail to:  JoAnne.Carver@doe.virginia.gov .

PIW/JYC

Attachment:

  1. Application for Tuition Assistance for Special Educators (Word)