Superintendent’s Memo #328-11

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

December 16, 2011

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  2011-2012 Title III Limited English Proficient (LEP) Annual Measurable Achievement Objectives (AMAOs) Reports, Based on 2010-2011 Assessment Results

Section 3122 of the No Child Left Behind Act of 2001 (NCLB) requires states to establish Annual Measurable Achievement Objectives (AMAOs) for limited English proficient (LEP) students that measure: 1) progress in learning English, AMAO 1 (progress); 2) attainment of English proficiency, AMAO 2 (proficiency); and 3) adequate yearly progress in reading/language arts and mathematics, AMAO 3 (AYP).  School divisions are required to meet all three Title III AMAOs based on the results of the annual English language proficiency assessment.
In spring 2011, the United States Department of Education (USED) informed the Virginia Department of Education that the minimum group size for AMAO 1 and AMAO 2 must be eliminated and advised the state to implement consortium-level AMAO determinations.  The Title III (ESL) application on the Single Sign-On for Web Systems (SSWS) was adjusted to reflect these changes.  The changes to the Title III (ESL) application in SSWS include:

  1. retiring the Title III Accountability Report;
  2. revising the Title III AMAO Summary Report to include consortium-level determinations; and
  3. developing a Title III consortia report to reflect Title III improvement status for divisions in consortia.

The 2011-2012 Title III reports for the 2010-2011 AMAO targets of 65 percent for AMAO 1 (progress) and 16 percent for AMAO 2 (proficiency) are now available.  The 2011-2012 Title III reports are based on 2010-2011 assessment results.  The reports can be accessed through the Title III (ESL) application in SSWS.  The following Title III reports are available:

As a reminder, the Title III reports may be viewed only by division personnel with access to the Title III (ESL) application in SSWS.

Title III Separate Notification Requirement

Section 3302(b) of the No Child Left Behind Act of 2001 states that separate notification letters must be sent to parents by the school division within 30 days of receipt of the final report indicating that one or more AMAOs have not been met or no later than Tuesday, January 31, 2012.  Divisions in a consortium must send individual letters informing parents of the AMAOs not met by the consortium. Information required to be included in the letter is provided in a sample template at the following link under the section entitled Administrative Resources:
http://www.doe.virginia.gov/instruction/esl/standards_resources/index.shtml.

Title III Division Improvement

Title III improvement status is based on whether school divisions and/or consortia failed to meet any one or more of the Title III AMAOs for two or more consecutive years.  AMAO results are provided through the Title III reports in SSWS.  Divisions in consortia should review the criteria for Title III improvement status provided in Attachment A.
School divisions in year 1, 2, or 3 of Title III improvement must submit to the Department an improvement plan that addresses the factors preventing the division from achieving the AMAOs by Tuesday, January 31, 2012. School divisions in year 4 of Title III improvement are notified by the Department that technical assistance will be provided to the school division to modify the improvement plan including the curriculum, program, and method of instruction used for English as a Second Language (ESL) in the division. School divisions may choose to use sample Title III improvement plan templates posted on the ESL Web page in the section entitled Standards, Assessment, and Resources under Administrative Resources.  The link is provided below:
http://www.doe.virginia.gov/instruction/esl/standards_resources/index.shtml.

The Title III improvement plan may be forwarded via e-mail or mailed to:

Stacy Freeman, ESL Specialist
Virginia Department of Education
P.O. Box 2120
Richmond, Virginia 23218-2120
Stacy.Freeman@doe.virginia.gov

Title III Guidance

Attachment B provides questions and answers designed to provide guidance to school divisions on Title III AMAO determinations based on Virginia's AMAO targets and the release of the Title III reports.

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PIW/sf

Attachments:

  1. Superintendent’s E-mail: “Change in Use of Small “n” Size for Title III Accountability Results,” released November 18, 2011 (Word) (Word)
  2. Question and Answer Guide for Title III Annual Measurable Achievement Objective (AMAO) Determinations (PDF)