Superintendent’s Memo #033-12

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

January 27, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  Revisions to the Education Jobs Fund Allocations

This communication is to inform you of revisions to the 2010 Education Jobs Fund allocations that were released through Superintendent’s Memorandum Number 220-10, dated September 10, 2010. The funding allocations for the federal Education Jobs Fund (CFDA#84.410) were increased by $3,685,692 due to a supplemental grant award to Virginia from the United States Department of Education (USED).  Attachment A lists the revised allocation totals and award information.

Funds may only be used by local education agencies (LEAs) for compensation and benefits and other expenses of school-level employees, such as support services, necessary to retain existing employees, to recall or rehire former employees, and to hire new employees, in order to provide early childhood, elementary, or secondary educational and related services. Funds may not be used by LEAs for general administrative expenses or for other support services expenditures meeting federal definitions (e.g., administrative expenditures related to the operation of the division superintendent’s office, the LEA’s board of education, and salaries and benefits of LEA-level administrative employees, etc.) and must be obligated by LEAs by September 30, 2012.

USED issued initial guidance on the Education Jobs Fund on August 13, 2010. This guidance is provided as Attachment B to this memorandum.  Please review this guidance carefully.  School divisions are permitted to use their Education Jobs Fund allocations to recall or rehire former employees, retain existing employees, and hire new employees that provide school-level services regardless of where they are housed.  For example, an employee’s office may be in the division’s central office, but if the employee provides school-level services as his or her primary job function, the position would qualify for funding.  However, using the funds for general division-level administration is not allowable.  Employees supported by the Education Jobs Fund must be employees of the division or contractual employees of another school division, but not external contractors or consultants not employed by an LEA.  For more information on the qualifying uses of funds, see Section D of the attached guidance document.

Based on Virginia’s application, funding must be distributed to school divisions on the basis of the “primary elementary and secondary formula(e)” as identified in Virginia’s approved application for funding under the State Fiscal Stabilization Fund (SFSF) program (i.e., Virginia’s Direct Aid to Public Education funding formulas).  Consequently, school division allocations will be based on a pro rata share of each school divisions’ fiscal year 2012 state share of Direct Aid to Public Education funding as appropriated in the Chapter 890, 2011 Acts of Assembly, budget.  State funding for regional Governor’s Schools and regional alternative education programs budgeted to each program’s fiscal agent school division has been prorated back to the participating school divisions prior to the calculation of the Education Jobs Fund allocations.

If you have questions, please contact Brenda May, manager of federal grants, at (804) 371-0033 or  by e-mail at Brenda.May@DOE.virginia.gov; or Karen Lux,  director of grants accounting and reporting , at (804) 371-6867 or by e-mail at Karen.Lux@DOE.virginia.gov.

PIW/khl

Attachments:

  1. Revised Virginia Education Jobs Fund Allocations (PDF)
  2. Ed-jobs-guidance-revised-4-13-11 (PDF)