Superintendent’s Memo #161-12

State seal, Commonwealth of Virginia

Department of Education

June 29, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  2011-2012 End of Year Master Schedule Collection
DUE:  September 28, 2012

In order to comply with the reporting requirements of Indicators (b)(1), (b)(2), and (b)(3) of the State Fiscal Stabilization Fund (SFSF) Assurances, school divisions are required to submit data for the End of Year Master Schedule Collection (EOY MSC).  The Master Schedule Collection assists in fulfilling:

The EOY MSC will include course-level data by student and teacher for all students grades K-12.  Final grade reporting is required for grades 6-12.  This data should reflect information for fall 2011, spring 2012, and summer 2012.

In order for the Virginia Department of Education to comply with the SFSF assurances, it is important that all school divisions complete the End of Year Master Schedule Collection no later than September 28, 2012.  In addition to the electronic submission, the verification report, signed by the division superintendent, must also be submitted by Friday, September 28, 2012.  Early submission is strongly encouraged.

A detailed listing of the data elements on the EOY MSC will be posted on the Virginia Department of Education’s Web site at

Questions or concerns relating to the 2011-2012 EOY MSC should be directed to Educational Applications by e-mail at or by phone at (804) 229-2099. 

More details about the State Fiscal Stabilization Fund may be accessed on the VDOE Web site at  More information on Indicators (b)(1), (b)(2), and (b)(3) can be found on the SFSF Phase 2 Application, pages 59-63.  Questions about indicator (b)(1) should be directed to Bethann Canada, director, Office of Educational Information Management, by e-mail at or by phone at (804) 225-2951.  Questions about indicators (b)(2) and (b)(3) should be directed to the Office of Student Assessment by e-mail at or by phone at (804) 225-2102.