Superintendent’s Memo #284-12

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

October 19, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  2012 Fall Master Schedule Collection-Instructional Personnel and Licensure Report

DUE:   Submission due December 3, 2012; Verification Reports due January 31, 2013

In order to comply with the reporting requirements of Indicators (b)(1), (b)(2), and (b)(3) of the State Fiscal Stabilization Fund (SFSF) Assurances, the No Child Left Behind Act of 2001 (Public Law 107-110), and Title II of the Higher Education Act (HEA), school divisions are required to submit data for the Fall Master Schedule Collection-Instructional Personnel and Licensure Report (Fall MSC-IPAL).

The Fall MSC will include course-level data by student and teacher for all students in grades K-12.  This data should reflect course information for all classes that are being taught or will be taught during the 2012-2013 school year.

The Instructional Personnel and Licensure Report should reflect a "snapshot" of your school division's personnel as of October 1, 2012.  For the 2012-2013 school year, the following fields will continue to be optional:

Please remember that data corrections will not be available in the IPAL application.  Data correction will have to be done at the source of the data and resubmitted through the MSC-IPAL application.

All requests for licenses should have been submitted to the Division of Teacher Education and Licensure to ensure that all instructional personnel are properly licensed as required by Section 22.1-299 of the Code of Virginia. The MSC-IPAL identifies verified credit courses for high school graduation.  As you are aware, the teacher of record for these courses must hold a Virginia license with the appropriate content endorsement.  If you have questions or need assistance with the licensing of your employees, please contact personnel in the Division of Teacher Education and Licensure.

In addition, the Office of Special Education Instructional Services asks that all Special Education student-teacher linkages be reported on the Fall MSC-IPAL, including those where special education resource teachers are supporting content area teachers in a classroom.

In order for VDOE to comply with the SFSF Assurances, the No Child Left Behind Act of 2001 (Public Law 107-110), and Title II of the Higher Education Act (HEA), it is important that all school divisions have a successful submission of the Fall Master Schedule Collection-Instruction Personnel and Licensure Report no later than December 3, 2012.  A final submission and verification reports, signed by the division superintendent, must be submitted by January 31, 2013.  Early submission is strongly encouraged.

A detailed listing of the data elements on the Fall MSC-IPAL will be posted on the Virginia Department of Education’s Web site at     http://www.doe.virginia.gov/info_management/data_collection/master_schedule_collection/index.shtml.

Questions or concerns relating to the 2012 Fall MSC-IPAL should be directed to Educational Applications via e-mail at RESULTSHELP@doe.virginia.gov or telephone at (804) 225-2099.

Questions or concerns regarding licensure should be directed to Mark Allan, director, Licensure and School Leadership, via e-mail at Mark.Allan@doe.virginia.gov or telephone at (804) 371-2471.

Questions or concerns regarding Special Education should be directed to Jeff Phenicie, educational specialist, Special Education Instructional Services, via e-mail at jeff.phenicie@doe.virginia.gov or telephone at (804) 786-0308.

PIW/SMW/alm