Superintendent’s Memo #322-12

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

December 7, 2012

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  2012-2013 Title III Limited English Proficient (LEP) Annual Measurable Achievement Objectives (AMAOs) Reports, Based on 2011-2012 Assessment Results

Section 3122 of the Elementary and Secondary Education Act of 1965 (ESEA) requires states to establish Annual Measurable Achievement Objectives (AMAOs) for limited English proficient (LEP) students that measure: 1) progress in learning English, AMAO 1 (progress); 2) attainment of English proficiency, AMAO 2 (proficiency); and 3) performance toward meeting annual measurable objectives in reading and mathematics, AMAO 3 (AMOs).  School divisions are required to meet all three Title III AMAOs based on the results of the annual English language proficiency assessment and Standards of Learning assessments.  The Title III AMAOs for 2012-2013 accountability results, based on the 2011-2012 assessments, are: 1) AMAO 1 (progress) – 66 percent; 2) AMAO 2 (proficiency) – 17 percent; and 3) reading AMO – 76 percent and mathematics AMO – 39 percent.

The 2012-2013 Title III reports, based on 2011-2012 assessment results, are now available. The reports can be accessed through the Title III (ESL) application in the Single Sign-On for Web Systems (SSWS) portal.  The following Title III reports are available:

As a reminder, the Title III reports may be viewed only by school division personnel with access to the Title III (ESL) application in SSWS.

Title III Separate Notification Requirement

Section 3302(b) of the ESEA states that separate notification letters must be sent to parents by the school division within 30 days of the receipt of Title III AMAO results indicating that one or more AMAOs have not been met.  Superintendent’s Memo 322-12 serves as the Department’s notification of final Title III AMAO results.  School divisions in a consortium must send individual letters informing parents of the AMAOs not met by the consortium. Information required to be included in the letter is provided in a sample template at the following link under the section entitled Administrative Resources:
http://www.doe.virginia.gov/instruction/esl/standards_resources/index.shtml.

Title III Division Improvement

Title III improvement status is based on whether school divisions and/or consortia failed to meet any one or more of the Title III AMAOs for two or more consecutive years.  AMAO results are provided through the Title III reports in the SSWS portal.  School divisions in consortia should review the criteria for Title III improvement status provided in Attachment A.

School divisions that do not meet any one or more of the Title III AMAOs for two or more consecutive years must submit to the Department an improvement plan that addresses the factors preventing the division from achieving the AMAOs by Friday, January 25, 2013. School divisions that do not meet any one or more of the Title III AMAOs for four or more consecutive years are notified separately by the Department that technical assistance will be provided to the school division to modify the improvement plan including the curriculum, program, and method of instruction used for English as a Second Language (ESL) in the division. School divisions may choose to use sample Title III improvement plan templates posted on the ESL Web page in the section entitled Standards, Assessment, and Resources under Administrative Resources, at the following link: http://www.doe.virginia.gov/instruction/esl/standards_resources/index.shtml.

The Title III improvement plan may be forwarded via e-mail or mailed to:

Stacy Freeman, Title III Specialist
Virginia Department of Education
P.O. Box 2120
Richmond, Virginia 23218-2120
Stacy.Freeman@doe.virginia.gov

Title III Guidance

Attachment B provides questions and answers designed to provide guidance to school divisions on Title III AMAO determinations based on Virginia's AMAO targets and the release of the Title III reports.

PIW/sf

Attachments:

  1. Title III Accountability Determinations for Consortia (PDF)
  2. Question and Answer Guide for Title III Annual Measurable Achievement Objective (AMAO) Determinations (PDF)