Superintendent’s Memo #205-13

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

August 2, 2013

TO:  Division Superintendents

FROM:  Patricia I. Wright, Superintendent of Public Instruction

SUBJECT:  State Allocation for Workplace Readiness Skills for the Commonwealth and/or Other Industry Certification Assessments and Reimbursement Request Forms for June 2013 and School Year (SY) 2013-2014

The General Assembly has provided state funding for the Workplace Readiness Skills (WRS) for the Commonwealth Examination, including pre-tests, and/or other Board-approved industry certification assessments for fiscal year 2014 (SY 2013-2014) in the amount of $308,655.  This appropriation is from the general fund to provide support grants to school divisions for standard diploma graduates.  To provide flexibility, school divisions may use this grant for any Board-approved industry certification preparation and testing. The funding allocation is distributed on the basis of SY 2012-2013 enrollment data for students in secondary Career and Technical Education (CTE) courses.  The initial allocation is $0.536 per student enrolled in CTE courses.  Attachment A lists the total allocation by school division.  Reimbursement payments for regional CTE centers are listed in Attachment B and will be made available to the school division that serves as the fiscal agent.  School divisions and regional CTE centers will be reimbursed and paid up to their original allocation amount.

Submission of WRS and/or Other Industry Certification Assessments Reimbursement for June 2013:  Submit reimbursement requests on Attachment C for student exams and pre-tests that were taken between June 1 and June 30, 2013, to the Virginia Department of Education (VDOE) no later than October 31, 2013.  These expenditures must cover credentialing pre-tests and tests that were taken by students no later than June 30, 2013.

Submission of WRS and/or Other Industry Certification Assessment Reimbursement for SY 2013-2014:  Submit reimbursement requests on Attachment C for SY 2013-2014 to the VDOE no later than June 6, 2014.  These expenditures must cover credentialing pre-tests and tests that were taken by students during school year 2013-2014, but not later than May 31, 2014.

Any unclaimed funds will be reallocated on June 9, 2014, to school divisions and regional CTE centers that have submitted approved reimbursement requests that exceed their SY 2013-2014 allocation amount.

School divisions and regional CTE centers must use their entire allocation in this announcement before requesting reimbursement for additional pre-tests and tests from its CTE industry certification lottery funds allocated for SY 2013-2014 as announced in Superintendent’s Memo 204-13.  After both of the state allocations have been expended, school divisions and centers may request reimbursement for industry certifications from their federal Perkins funds allocation.

Documentation of any reimbursement claims must be retained in the school division and must be available for audit in accordance with state policies for record retention and disposition of financial records.

If you have questions, please contact W. Terry Dougherty, CTE grants administrator, at Terry.Dougherty@doe.virginia.gov or by telephone at 804-225-3349.

PIW/LBH/sgj

Attachments:

  1. FY 2014 (School Year 2013-2014) WRS for the Commonwealth and/or Other Industry Certification Assessments Allocation by School Division (PDF)
  2. FY 2014 (School Year 2013-2014) WRS for the Commonwealth and/or Other Industry Certification Assessments Allocation by Regional CTE Center (PDF)
  3. CTE WRS for the Commonwealth and/or Other Industry Certification Assessments Reimbursement Request Form (Word)