July 8, 2016

TO:  Division Superintendents

FROM:  Steven R. Staples, Superintendent of Public Instruction

SUBJECT:  2015-2016 Data Collection: Compliance with the Standards of Quality and Other Requirements

Each year, in response to § 22.1-18 of the Code of Virginia, the Virginia Board of Education’s Annual Report to the General Assembly on the Condition and Needs of Public Education in Virginia includes the level of local school board compliance with the Standards of Quality (SOQ).  In addition, other legal, regulatory, and budget provisions specify required annual certifications or responses from each school division, such as certification of compliance with teacher evaluation requirements, pre-Labor Day opening waivers, conditions for specially funded initiatives.  This memo describes this year’s process for collecting the information needed to fulfill these requirements.

Please be advised that, beginning this year, to help ensure the accuracy of the compliance data submitted through this data collection, the Virginia Department of Education (VDOE) will seek follow-up documentation from randomly selected school divisions and compare it to information contained in other VDOE databases.
The 2015-2016 data collection through the Single Sign-On for Web-based Systems (SSWS) “SOQ Compliance and Other Requirements” application will be available beginning Monday, July 11, 2016.  All school divisions must complete data submission via the SSWS portal no later than August 12, 2016.

Helpful information for the 2015-2016 SOQ Compliance data collection process follows:

If you have questions regarding the 2015-2016 SOQ Compliance data collection, please contact the Policy Office at (804) 225-2092 or policydata@doe.virginia.gov.

SRS/ZLR/bj

Attachments:

  1. Components of the SOQ & Other Requirements Data Collection (Word)
  2. List of all questions included in the data collection (PDF)