September 9, 2016

TO:  Division Superintendents

FROM:  Steven R. Staples, Superintendent of Public Instruction

SUBJECT: Discipline, Crime, and Violence Reporting

The purpose of this memo is to provide information on the final submission of collected data on discipline, crime, and violence in public school divisions and regional centers/programs for the 2016-2017 school year. Data submitted must meet the following reporting requirements:

Application and Data Submission:

The closing date for submission for the regional centers/programs data is July 14, 2017.  The school divisions cannot finalize their discipline, crime, and violence (DCV) data until regional centers/programs have submitted their data to the divisions.  

The closing date for submission for the school divisions is July 28, 2017, with the signed verification report due to the Virginia Department of Education (VDOE) by August 4, 2017.

The submission window for the 2016-2017 DCV report will be opened on September 15, 2017.

The following new data elements will be collected for 2016-2017:

Additional information documents and detailed instructions related to the data collection process and the Annual Report for Discipline, Crime and Violence can be downloaded from the Virginia Department of Education's Web site at: http://www.doe.virginia.gov/info_management/data_collection/support/school_safety/index.shtml.

For questions regarding training needs, please contact the School Safety Discipline Specialists in the Office of Student Services, Bobby Kipper at Bobby.Kipper@doe.virginia.gov; telephone (804) 225-4653 or Rebecca Kahila at Rebecca.Kahila@doe.virginia.gov; telephone (804) 225-4654.  Questions regarding data submission should be directed to Karen Puckett, special education data assistant, in the Office of Special Education and Program Improvement, by e-mail at Karen.Puckett@doe.virginia.gov; telephone (804) 786-6765.

SRS/kp