March 24, 2017

TO:  Division Superintendents

FROM:  Steven R. Staples, Superintendent of Public Instruction

SUBJECT: 2016-2017 Federal Program Monitoring Schedule for Title IX, Part A, the Education of Homeless Children and Youth Program (McKinney-Vento)

The purpose of this memo is to notify certain school divisions that they will receive on-site or virtual federal program monitoring for the 2016-2017 academic year for Title IX, Part A, the Education of Homeless Children and Youth Program (McKinney-Vento).  The Elementary and Secondary Education Act of 1965 (ESEA), as amended, requires states to monitor school divisions for compliance in certain program areas.  As a result of this requirement, school divisions in Virginia are monitored for Title IX, Part A, on a three-year cycle for McKinney-Vento subgrantees or a five-year cycle for nonsubgrantees.  School divisions scheduled to receive Title IX, Part A, monitoring in the spring of 2017 are listed in Attachment A.

In preparation for the monitoring, Project HOPE-Virginia will host an informational session via webinar on Wednesday, March 29, 2017 at 11 a.m.  The purpose of the webinar is to familiarize school divisions with the process used for the monitoring and to discuss the federal program monitoring protocol that will be used.  The webinar will be recorded for those unable to participate at that time.  The monitoring protocol and additional resources can be found on the Project HOPE-Virginia monitoringThis link takes you out of the Virginia Department of Education website web page.

To join the web meeting:

Join from PC, Mac, Linux, iOS or Android: https://cwm.zoom.us/j/239329385This link takes you out of the Virginia Department of Education website
Or iPhone one-tap (US Toll):  +16465588656,239329385# or +14086380968,239329385#
Or Telephone:
Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll)
Meeting ID: 239 329 385
International numbers available: https://cwm.zoom.us/zoomconference?m=P_42ckYnFHuY24VdG43abhP3-t34FYcbThis link takes you out of the Virginia Department of Education website

Should you have trouble connecting to the webinar, contact Donna Gill, Office Manager, at
(757) 221-4002 or djgill@wm.edu.

If you have other questions, please contact Patricia A. Popp, State Coordinator, at
pxpopp@wm.edu or (757) 221-7776.

SRS/PRP/nlc

Attachment:

  1. 2016-2017 Federal Program Monitoring Schedule (PDF)