DATE: September 1, 2017
TO: Division Superintendents
FROM: Steven R. Staples, Superintendent of Public Instruction
SUBJECT:

Discipline, Crime, and Violence Reporting


The purpose of this memo is to provide information on the final submission of collected data on Discipline, Crime, and Violence (DCV) in public school divisions and regional centers/programs for the 2017-2018 school year.  Data submitted must meet the following reporting requirements:

New for the 2017-2018 school year:

Please monitor the website for changes to edits, forms, and the User Guide regularly. Edits and revisions made to the DCV User Guide and process will be posted on the School Safety/DCV webpage located on the Virginia Department of Education (VDOE) website: http://www.doe.virginia.gov/info_management/data_collection/support/school_safety/.  The closing date for submission for the regional centers/programs data is July 13, 2018. The school divisions cannot finalize their DCV data until regional centers/programs have submitted their data to the divisions.

The closing date for submission for the school divisions is July 27, 2018, with the signed verification report due to VDOE by August 3, 2018.  As a result, requests made to resubmit data after the final deadline will impact your local determination for accurate and timely submission of DCV data.  The procedure for late submissions is as follows:

Once the letter is received, it will be routed to the following individuals for approval:

Your letter must include the following:

Upon approval from the Office of the Superintendent of Public Instruction, the division’s DCV contact will be notified by the Office of Special Education Program Improvement to schedule a resubmission. 

Additional informational documents and detailed instructions related to the data collection process and the Annual Report for Discipline, Crime, and Violence can be downloaded from the VDOE website at: http://www.doe.virginia.gov/info_management/data_collection/support/school_safety/index.shtml.

Questions regarding data submission should be directed to Karen Puckett, Special Education Data Specialist, in the Office of Special Education and Program Improvement, by email at Karen.Puckett@doe.virginia.gov; telephone (804) 786-6765.  

SRS/kp