ESEA FLEXIBILITY INFORMATION FROM STATE SUPERINTENDENT PATRICIA I. WRIGHT
July 12, 2012
2012 Assessment and Accountability Timeline
The Virginia Department of Education (VDOE) has established the following preliminary timeline for the release of student achievement on 2011-2012 state assessments, 2012-2013 federal accountability reports, state accreditation ratings, cohort reports and graduation rates to school divisions and the public.
Please keep in mind that dates in the timeline are preliminary and subject to change. As in the past, additional Superintendent’s communications will be issued as warranted to keep division superintendents and communications staff apprised of changes in the timeline.
Detailed information regarding revisions to the Regulations Establishing Standards for Accrediting Public Schools in Virginia impacting 2012-2013 accountability ratings will be covered in a July 13, 2012, Superintendent’s Memo.
|July 12:||Graduation & Completion Index (GCI — for use with Accreditation), Federal Graduation Indicator (FGI — for use in federal accountability reports) and Virginia On-Time Graduation Rate (VOTGR) reports available in the Cohort Graduation application through the VDOE Single SignOn for Web Systems (SSWS) portal. Reports will be incomplete until the End-of-Year and Summer Student Record Collections (SRC) are complete for your school division. To obtain a login and password, contact the SSWS account manager in your school division. A list of SSWS account managers is attached for your convenience.|
|July 20:||Superintendent’s Memo posted on details on the federal accountability appeals process — including the process for “small n schools.” (Appeals must be filed by division superintendents no later than Tuesday, September 4.)|
|July 23:||Anticipated release of federal Annual Measurable Objectives (AMOs) in reading (benchmarks based on 2010-2011 achievement) and mathematics (benchmarks based on 2011-2012 achievement).|
|July 23-27:||SSWS application open for reassigning Virginia Alternate Assessment Program (VAAP) and Virginia Modified Achievement Standards Test (VMAST) scores for divisions that surpassed the 1-percent cap on proficient VAAP scores and 2-percent cap on VMAST mathematics scores for inclusion in federal accountability reporting.|
|July 27:||Preliminary 2012-2013 SOL Accreditation ratings available to divisions through SSWS on Friday, July 27 for all divisions. Ratings for schools with a twelfth grade will include the Graduation/Completion Index benchmark. Please protect student privacy by exercising care in sharing data from these reports.|
|July 30:||Deadline for requests to designate a school's federal accountability status as "to be determined" (TBD), pending review of submitted corrections to student-level data; deadline for requests to designate a school’s accreditation status as TBD for schools seeking conditional accreditation. (See contacts below.)|
|August 3:||Preliminary 2012-2013 federal accountability reports available to all divisions through SSWS. The information in detailed preliminary federal accountability reports could lead to personal identification of individual students. Please protect student privacy by exercising care in sharing data from these reports. Data corrections must be made by August 20.|
|August 13:||Federal accountability report data refreshed on Mondays weekly, with the final pre-public release refresh Tuesday, September 4.|
|August 14:||VDOE news release on statewide, division and school “all-student” pass rates on 2011-2012 state assessments with focus on mathematics.|
|August 20:||Deadline for data corrections.|
|September 4:||Federal accountability report appeals due (See contacts below.)|
|September 4:||Final, pre-public release federal accountability report data refresh.|
|September 7:||Deadline for signed verification reports for the End-of-Year and the Summer SRC so that GCI data can be verified by local school divisions in time for 2012 Accreditation.|
|September 12:||VDOE news release on federal accountability reports, including schools identified as priority and focus schools. Concurrent with the distribution of the news release, the department will update school, division and state report cards and related summary data on the VDOE Web site.|
|September 20:||Cohort Graduation online Data Correction tool closes.|
|September 21:||Final, pre-public release refresh of Accreditation data.|
|September 26:||VDOE issues news release on 2012-2013 Accreditation ratings. Concurrently, the department will post updated school report cards and related summary data on the VDOE Web site. The status of conditionally accredited schools (not including new schools) and schools seeking conditional accreditation for the first time will be reported as TBD pending action by the Board of Education on Thursday, October 25. Updated school report cards and related summary information will be posted following the board meeting. Requests for TBD accreditation status for schools seeking conditional accreditation are due on July 30. (See contacts below.)|
|October 9:||VDOE issues news release on VOTGR and cohort dropout rates.|
VDOE staff is prepared to assist school divisions with questions about accountability ratings and related issues. Here are contacts for the most frequently queried topics:
- General questions about ESEA flexibility: ESEA@doe.virginia.gov
- Requests for TBD status and appeals of AMO results: Marsha Granderson, reports and grants manager, Office of Program Administration and Accountability, at (804) 786-1993 or AMOTBD@doe.virginia.gov.
- Student assessment records: Office of Test Administration, Scoring and Reporting at firstname.lastname@example.org or by calling (804) 225-2102
- AMO and Accreditation calculations: Office of Information Management by e-mail at email@example.com or by calling (804) 225-2099
- Priority, focus or improvement plan status: Kathleen Smith, director, Office of School Improvement, at (804) 786-5819 or Kathleen.Smith@doe.virginia.gov
- Requests for TBD status and Conditional Accreditation: Kathleen Smith, director, Office of School Improvement, at (804) 786-5819 or Kathleen.Smith@doe.virginia.gov
- Communications issues: Charles Pyle, director of communications, at (804) 371-2420 or Charles.Pyle@doe.virginia.gov; or Julie Grimes, communications manager, at (804) 225-2775 or Julie.Grimes@doe.virginia.gov