DEPARTMENT OF EDUCATION
P.O.
SUPTS. MEMO NO. 79
April 4, 2008
INFORMATIONAL
|
TO: |
Division
Superintendents |
|
FROM: |
Billy K.
Cannaday, Jr. Superintendent
of Public Instruction |
|
SUBJECT: |
Early College Scholars Certificates |
Beginning
this school year, the process for Early
College Scholars certificates has been automated to allow school divisions
to print these certificates on-site as per Superintendent’s Memorandum Informational #183 dated August 31, 2007,
http://www.doe.virginia.gov/VDOE/suptsmemos/2007/inf183.html. To automate the process, each school division
will need to continue to designate students who have signed Early College Scholars agreements in the
Educational Information Management System (EIMS) during the fall and spring of
the school year.
The
data entered during the spring collection will be used to create data files for
school divisions. Due to the change in
the distribution of the Early College
Scholars certificates, it is imperative that the data entered into the EIMS
student records collection be as accurate as possible. Students not identified in the spring records
collection will not be included in the data file for printing certificates.
Each
division’s data file will be available in early May through the Single Sign-On
for Web Systems (SSWS) secure data collection tool. The data file will include an Early College Scholars certificate for
each student reported in the spring student records collection. School divisions can print the certificates
within the division. The Certificate Generator provides for the
creation, storage, and printing of Early
College Scholars certificates.
To print the certificates, log in to SSWS,and click on Certificate Generator. Click on "Generate Certificates,” on the
gray menu to the right, which presents the option for printing Early College Scholars certificate. Click on “Early College Scholars” and a drop
down menu will appear with the specific division and school name(s).
All certificates will be generated as an Adobe PDF file
that can be saved and printed on any local printer. Certificates are best printed in color on 60
lb. ivory parchment paper. There will be
one certificate per page in the PDF file. The PDF page count can be used to determine
the number of sheets of paper required for the certificates.
Certificates may be printed one at a time or batched all
together by school or division. For this
year, school divisions will also have the capability of printing blank
certificates. For
more information, please contact Tracy Fair Robertson, English coordinator,
Office of Middle and High School Instruction, by e-mail at Tracy.Robertson@doe.virginia.gov
or by telephone at (804) 371-7585; or
Joseph A. Wharff, school counseling specialist, Office of Middle and High
School Instruction, by e-mail at Joseph.Wharff@doe.virginia.gov,or
by telephone at (804) 786-9377.
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