Educational Registry Application

Information collected in the Educational Registry Application (ERA) is the Department of Education's official means of identifying schools for the No Child Left Behind Act of 2001 (NCLB) reporting, mailings, contacts for Web-based data submissions, and the Virginia Educational Directory. The long name is used in official announcements from the Department, School Report Card, and certificate creation. Additionally, current contact information is used for the Superintendent of Public Instruction's communication with division superintendents. All contact data within ERA must be kept current.

2012-2013 Collections

2012-2013 Educational Registry Application (ERA)

Due: Aug. 31, 2012

ERA – Collection for School ID, division superintendent, designated contacts and central office staff updates.

Procedures for Completing the 2012-2013 Educational Registry Application Data Collection – Superintendent's Memo #156-12
Authorization of Signatures in Absence of Division Superintendent – Superintendent's Memo #130-12
NCES Identifiers for New Schools – Superintendent's Memo #143-10
Reporting Resources:

Request to Open/Close/Change a School Form (Word) Revised 5/24/2012
Single Sign-on for Web Systems
Quick Reference Guide (PDF)
Guidelines for Completing the Long Name of a School (PDF)

2011-2012 Collections

2011-2012 Educational Registry Application (ERA) & Other Academic Indicator

Due: Aug. 31, 2011

ERA – Collection for School ID, division superintendent, designated contacts and central office staff updates.

Other Academic Indicator – As required by federal law, Virginia schools and school divisions – in addition to the annual benchmarks in reading and mathematics – must also meet annual objectives for progress on an “other academic indicator.” Prior to the start of the school year, school divisions, elementary schools and middle schools select one of the following as an academic indicator: attendance, science, writing or history/social science. For high schools and other schools with a graduating class, graduation is the other academic indicator.

Procedures for Completing the 2011-2012 Educational Registry Application Data Collection including the Other Academic Indicator Selection – Superintendent's Memo #180-11

Authorization of Signatures in Absence of Division Superintendent – Superintendent's Memo #155-11
NCES Identifiers for New Schools in 2010-2011 and 2011-2012 – Superintendent's Memo #143-10
Reporting Resources:
- Request to Open/Close/Change a School Form (Word) Revised 5/24/2012
- Single Sign-on for Web Systems
- Quick Reference Guide (PDF)
- Guidelines for Completing the Long Name of a School (PDF)

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