Data Collection

Special Education Data Collection

The Individuals with Disability Education Act (IDEA) guarantees a free and appropriate public education in the least restrictive environment to all children with disabilities. The services and placement of students with disabilities who need special education, are developed through an Individualized Education Program (IEP), which is the responsibility of local public school divisions. The divisions are are required to submit information and data for reporting, monitoring and compliance purposes. More information is available in the Special Education section of the website.

Special Education Child Count

Due: Dec. 19, 2012

To meet federal IDEA provisions, school divisions are required to make an unduplicated count of students with disabilities receiving special education on December 1st of each year.

Report of Children With Disabilities Receiving Special Education on December 1, 2012 – Superintendent's Memo #283-12
Specifications for Completing the December 1 Child Count Collection (PDF)
Data Elements for Student Record Collection and December 1 Child Count 2012-2013 (PDF) | (Excel)
September 2012 Presentation: December 1 Child Count Collection (PDF) | (PPT)
December 1 Child Count Placement Codes (PDF)
December 1 Child Count Tab-Delimited File Layout (PDF)

2013-14 Special Education Annual Plan / Part B Flow-Through Application

Due: May 13, 2013

Each local educational agency (LEA) – including school divisions, state-operated programs and the Virginia School for the Deaf and Blind at Staunton – is required by state and federal law to submit an annual plan to VDOE for providing special education services to identified children with disabilities residing within the jurisdiction and demonstrate their funding eligibility. Beginning in 2011, each LEA must complete the Special Education Annual Plan and Application for Federal Funding workbook and submit the completed workbook electronically using the Online Management of Grant Awards (OMEGA) System.

Special Education Annual Plan / Part B Flow-Through Application for Federal Funding workbook (XLS)
2013-2014 Special Education Annual Plan / Part B Flow-Through Application – Superintendent's Memo #009-13
Object Codes/Object Code Definitions (PDF) – object codes used for budget purposes and definitions of the costs associated with each code
Suggestions for Appropriate Use of Early Childhood Special Education Funds (PDF) – planning ideas for the use of federal preschool special education funding
Contact Directory (PDF) – VDOE personnel responsible for specific sections of the annual plan / part B flow-through application
OMEGA – VDOE’s automated grant application and reimbursement system.
New OMEGA User Permission Form OPI due April 12, 2013