Preparing for Spring SRC
- The Spring SRC submission should include student records up through March 31st of the current school year. This data collection is primarily used to calculate the March 31st Average Daily Membership.
- A Miscellaneous Collection is included with the Spring SRC. Signature lines will not appear on the verification reports until this data is entered and submitted.
- Average daily membership (ADM) is determined by dividing the total aggregate daily membership by the number of days school was in session from the first day of the current school year through the last school day in March of the current school year.
- Average daily attendance (ADA) is determined by dividing the aggregate number of days of attendance of all students by the number of days school was in session from the first day of the current school year through the last day in March of the current school year.
Highlights of Understanding March 31 within the Context of the Spring Student Record Collection
- Explanations of the various tuition codes, disability codes, and other codes referenced in this document can be found on the Student Record Collection webpage.
- There is one section in this guide for each March 31 ADM calculation. For each calculation, a text reference is provided followed by the “formula” used to generate the addition or deduction. All formulas are defined in terms of the Student Record Collection. This should enable the division to verify the accuracy of the calculations on the verification report.
- Meanings of Codes in this Guide
- <>: Not equal to
- 8/1: August 1 of current school year
- 9/30: September 30 of current school year
- 12/31: December 31 of current school year
- Definitions of Key Terms
- Local share of tuition: The local share of the total operational cost per pupil based on the composite index of the serving division
- State share of tuition: The state share of the average daily membership (ADM) funding on a per pupil basis
- Full tuition: The total operational cost per pupil for a serving division or private institution
More Highlights of Understanding March 31 within the Context of the Spring Student Record Collection
- The Beginning Unadjusted March 31 ADM calculation is the sum of March 31 ADM for all K-12 and postgraduate pupils with a few exceptions.
- School-age students are those who are:
- Less than 20 years old as of August 1st of the current school year for regular education students
- Less than 22 years old as of September 30th of the current school year for special education students
- Less than 22 years old as of August 1st of the current school year for students receiving EL services.
- Kindergarten Students
- Those children who reach their fifth birthday on or before September 30th of the current school year may be included in the unadjusted March 31 ADM total.
- Any student, whose fifth birthday occurred between October 1 and December 31 of the current school year, may be enrolled in Kindergarten after an appropriate readiness evaluation has demonstrated that attendance in these programs would educationally benefit the student.
- Dual Enrollment Students
- Students who participate in a dual high school/college enrollment program may be included in the unadjusted March 31 ADM total.
- Any student that is not counted on any schools division’s teacher register, may NOT be included in the unadjusted March 31 ADM total. (i.e.: Student that is a full-time college student but not yet a high school graduate)
- Reporting Partial Full-Time Equivalent (FTE) Students
- March 31 ADM credit is only counted for the portion of the year in which a student was included on the rolls.
Spring SRC - Miscellaneous Web Collection; Part 1
- Report of March 31 Average Daily Membership (ADM) Kindergarten Adjustment
- Only licensed teachers can be included as instructional kindergarten positions for purposes of calculating Adjusted ADM.
- Resource teachers may only be included on an FTE basis using percentage of time spent with kindergarten students.
- Guidance counselors and Librarians cannot be counted as resource teachers.
- Resources teachers that can be included include art, music, physical education, technology, remedial, gifted, math, reading, special education, and EL resource teachers.
- Teacher aides may not be included
- Projections for March 31 Average Daily Membership (ADM)
- Once a successful file has been processed, projections for March 31 are required. Enter the Unadjusted K-12 ADM count for the years requested.