I am receiving the following error for students that were reported on last year’s EOY SRC as a W411 but we have not reported anything for them this school year. Why are we receiving this error and will we need to submit records for them on the EOY?
Error: This student was reported with a W411 Exit Code on the previous EOY or current Fall SRC and therefore must be included in the EOY SRC.
Yes, you will need to report an updated status for these students on the EOY SRC. When students are withdrawn with a W411, it indicates that the student has been placed in a State Operated Program. During that time, the student is put in a “hold” status in the cohort until they are reported by the responsible school division as either:
- graduated/finished high school with a GED,
- transferred to another public/private school, or
- dropped out
MSC & SEDF Report
The month of May (and beginning of June) is a good time for local Student Information offices and Career and Technical Education offices to create a strategic plan for verifying the SEDF report which is available with a successful EOY MSC. Since the SEDF is populated using both the Fall and EOY Master Schedule Collections, this report can be challenging to verify – but it is imperative that the report is accurate and timely since it is used by the VDOE Budget Office for allocations. Meeting now to devise a plan will help ensure all responsibilities are covered and that the September 29, 2017 deadline is met.
When is an Open/Close/Change a School Form not required?
Divisions can make name, address, or minor grade changes that will not change the type of school during the Educational Registry Application (ERA) data collection. Since these changes can be made in ERA, they do not require an Open/Close/Change a School form to be completed.
Are both Reading and Writing tests included in the calculation for State Accreditation?
Yes, both Reading and Writing tests are included in the calculation for the English benchmark used for State Accreditation. For example, if 10 students take the Writing SOL and 9 pass, and 30 students take the Reading SOL and 25 pass, the numerator for the English benchmark will be 34 and the denominator will be 40 (34/40).
Conversely, only Reading tests are included in the calculation used for the Federal Pass Rates.
Is it acceptable to send an email that contains a student’s STI?
Yes, a student’s STI can be included in an email as long as additional personally identifiable information is not included. SSWS Dropbox is available and should be used should this type of detail be needed. Personally identifiable information may include, but is not limited to:
- the student’s name,
- the student’s parent/guardian’s name,
- an attendance rate, performance or completion status,
- a personal identifier such as a social security number or student number,
- an antidote or scenario which describes the student, etc.