School Safety

2012-2013 – Annual Report for Discipline, Crime & Violence

Due: See submission dates below

The Code of Virginia requires school divisions to submit data to VDOE on incidents of discipline, crime and violence (DCV). Current reports contain selected comparisons to prior years. DCV data are used also to complete federal reports required by the Gun-Free Schools Act of 1994 (GFSA) and the Individuals with Disabilities Education Act (IDEA). GFSA requires annual reporting of the number of students suspended or expelled statewide for possessing or bringing firearms on school property. IDEA contains requirements for reporting disciplinary actions involving students with disabilities.

Submission Dates:

The closing date for submission for the regional centers/programs data is July 15, 2013.
The closing date for submission for the school divisions is July 31, 2013.
The submission window for the DCV 2012-2013 report will be opened on August 24, 2012.

2012-2013 Resources

Crosswalk – Specific Offenses (PDF)
Crosswalk – All Offenses (PDF)
Crosswalk for Offense Codes for Extraction 2012-2013 (PDF)
Comprehensive User Guide (PDF)
Offense Reference Codes (PDF)
DCV Template (XLS)
Instructions for Template (PDF)
Cautioned School Information (PDF)
Sample Data form (PDF)
Tab Delimited File format (Word)

Support Documents:

Protocols for Submission and Resubmission of DCV Data (PDF) (Revised Nov. 2009)
Division Contacts (PDF)
List of SSWS Account Managers (PDF)
Optional Law Enforcement Reporting Form (Word) and Instructions (Word)
Spreadsheet Template for Regional Centers (PDF) and Instructions (PDF)
Regional Contacts (PDF)
Tab Delimited File Requirements (PDF)
File Layout for a Tab-Delimited File (Word)

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