Adult Education

Data Collection & Reporting

Data Collections
For specific data collections conducted by VDOE, see Adult Education Data Collection

Required National Reporting System (NRS) data must be entered no later than the 20th day of each month for funded programs. All final data each fiscal year is due by August 1 unless otherwise stated.

Required data (but not limited to):

Staff Information
Class Information
Student Demographs, Tests, and Goal Information
Student Attendance

Documents are posted in two formats: Adobe Acrobat (PDF) and Microsoft Word (Word). To view and print the documents, the computer must be equipped with the appropriate software.

NRS (National Reporting System) Web-based Data System

Level 1 Data Training Handouts (PDF)
Scale Score and Educational Functioning Level (EFL) Quick Reference Guide (PDF)
Error Report Guide (PDF)
Web-based Data System Login - SSWS (Approved Users Only) Login
Data Glossary (PDF)
Guide to Exit Dates (PDF)
Contact Hours Guidance Document (PDF)
End of Year Reporting Guidelines 2009-2010 (PDF)

NRS and Web-based Data System Updates

Assessment & Goal Setting

Assessment Policy (PDF)
- Test Security Policy (Word)
Goal-Setting Policy (PDF)

Distance Education

This policy defines distance education for adult education programs in Virginia and provides guidelines by which programs can report adult learners’ distance education hours to the National Reporting System (NRS). The goal of this policy is to describe the types of activities and curricula approved for distance education and outline the requirements and procedures for reporting distance education activities to NRS.

Distance Education Policy (PDF)

Student Intake

The Universal Student Profile Document (USPD) provides consistent identification of demographic, goal, assessment, class, and attendance information for adult students participating in federal and selected state-funded programs. The USPD contains four independent documents that include the following.

Student Registration Form (p.1)
Student Learning Plan (p.2)
Student Assessment Information (p.3)
Student Class Enrollment and Attendance (p.4)

Programs reporting student information into the NRS Web-based Data System are required to use pages 1 and 2 for each student reported. Options are available for reporting information contained on pages 3 and 4.

USPD for printing: (Word) | (PDF)
- With lines for program information: (Word)
USPD: fillable (Word)

Annual Performance

All funded programs shall demonstrate an ability to perform within the NRS accountability standards. Programs are expected to meet or exceed the state established performance targets for accountability. Each funded program must demonstrate by January 20th progress towards meeting state targets on NRS Table 4.

Program Improvement

How well is your local program performing? Do you think there are areas to improve? Take an opportunity to review the quality of your program with our Indicators of Program Quality (PDF)

Outside Resources

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