P. O. BOX 2120
June 7, 1996


TO: Division Superintendents
FROM: William C. Bosher, Jr.
Superintendent of Public Instruction
SUBJECT: Report of Combined (Regular and Summer) Term Graduates, 1995-96

  The Report of Combined Term (Regular and Summer) Graduates
  should  be completed for each of your secondary schools that
  had high school graduates for the 1995-96 school year.
  This package will contain a form for each of the schools in
  your division that may have high school graduates for the
  1995-96 school year, and a copy of the "Instructions for
  Preparing the Report of Combined Term (Regular and summer)
  Identification of each school division's contact person for
  1995-96 will be requested in the School Administration data
  collection in July 1996.
  The 1995-96 report of graduates is a single collection that
  requests the total number of high school graduates for both
  the regular term, 1995-96 and the summer term, 1996.  The
  combined form should be completed and returned to the
  Department of Education no later than September 6, 1996.
  If the school has no graduates, return the school form
  marked "NONE."  If there are no summer graduates to be
  reported, the report should be completed for only the
  regular term and can be returned to the Department prior to
  the due date.  To avoid duplicate reporting, the form should
  not be completed for centers (vocational/technical, special
  education, alternative education, etc.) to which students
  who are officially enrolled at other  schools, may travel
  for specialized instruction or training.  SUPTS. MEMO. NO. 36
  June 7, 1996
  Page 2
  Each school division contact person for the Report of
  Graduates should coordinate the collection of the forms for
  each school in the division and submit them to the
  Department by the due date.  The forms may be submitted by
  fax [(804) 371-8978] or mailed to:
                         Susie Bland
               Report of Graduates Coordinator
                Management Information Systems
               Virginia Department of Education
                 P. O. Box 2120,  22nd Floor
                Richmond, Virginia 23216-2120
  A check list for completing the Report of Graduates form is
  provided to assist you in submitting the data.  A list of
  the edit checks is also provided as a guide to ensure the
  reporting of accurate graduate information.
  Attached is a "Schedule of Events" for the Graduate Report
  process that you may find helpful.  Additional graduate
  school forms can be obtained by telephoning  (804) 225-2099. 
  If you have questions or concerns, you may contact Ms.
  Bland at the number above.
  Attachments: This memo and its attachment will be sent to
               the superintendent's office  SUPTS. MEMO NO. 36
  June 7, 1996
  Page 3
                  Schedule of Events for the
   Report of Combined (Regular and Summer Term) Graduates 
  Date  Event
  6/7   Report of Combined (Regular and
        Summer) Term Graduates mailed to
        Division Superintendents
  9/6   Report of Combined (Regular and
        Summer) Term Graduates due to
        Department of Education (DOE)
        ***Divisions who will not have Summer
        Term Graduates may submit their
        forms to DOE when the Regular
        Term has been completed.
  9/9   Late call made to Division
        Superintendent for reports not
        received as of 9/6
 10/1   Final date for verification of data
        (Verification sign off form) on
        Graduate reports from Division
 11/1   Graduate data for 1995-96 will be
        complete and available for