P. O. BOX 2120
May 9, 1997


TO: Division Superintendents
FROM: Richard T. La Pointe
Superintendent of Public Instruction
SUBJECT: Report of Combined (Regular and Summer) Term Graduates, 1996-97

  The Report of Combined Term (Regular and Summer School)
  Graduates should  be completed for each of your secondary
  schools for the 1996-97 school year.

  To facilitate the preparation of this report, we have
  enclosed the following documents:

                I.   Form for reporting Combined Term
                     Graduates for each secondary school in
                     your division for the 1996-97 school year

                II.  A schedule of events for the graduate
                     data collection

                III. General instructions for preparing the
                     Report of Combined Term Graduates

                IV.  A list of "Frequently Asked Questions"

                V.   Edit/check list to assist you in
                     preparing the report

                VI.  LPT (Literacy Passport Test) information
                     on requirements for advanced and standard

  Identification of each school division's contact person for
  1996-97 should be indicated on page 3 of the form for the
  Report of Combined Term Graduates.  This information will
  also be requested in the School Administration data
  collection in July 1997.

  The 1996-97 report of graduates is a single report to
  determine  the total number of high school graduates for the
  1996-97 regular term and the 1997 summer term.  The combined
  form should be completed and returned to the Department of
  Education no later than Wednesday, August 27, 1996.

  If your school has no graduates, return the school form
  marked "NONE."  If there are no summer graduates to be
  reported, the report should be completed for only the
  regular term and may be returned to the Department prior to
  the due date.

  To avoid duplicate reporting, the form should not be
  completed for centers (vocational/technical, special
  education, alternative education, etc.) to which students
  who are officially enrolled at other schools travel to
  receive specialized instruction or training.

  Each contact person for the Report of Graduates should
  coordinate the collection of the forms for each school in
  the division and submit them to the Department by the due
  date.  The forms may be submitted by fax [(804) 371-8978] or
  mailed to:

                         Susie Bland
               Report of Graduates Coordinator
          Division of Management Information Systems
               Virginia Department of Education
         P. O. Box 2120, 101 N. 14th St., 22nd Floor
                Richmond, Virginia 23218-2120

  Additional graduate school forms may be obtained by calling 
  (804) 225-2099.  If additional information is needed, please
  call  Ms. Bland at the number above.


  Enclosures:   A hard copy of this memo and its enclosures
                will be sent to the superintendent's office

                  Schedule of Events for the
   Report of Combined (Regular and Summer Term) Graduates 

  Date          Event

          5/9   Report of Combined (Regular and
                Summer) Term Graduates mailed to
                Division Superintendents

          8/27  Report of Combined (Regular and
                Summer) Term Graduate forms due to
                Department of Education (DOE)

                ***Divisions who will not have Summer
                   Term Graduates may submit their
                   forms to DOE after the Regular
                   Term has been completed.

          8/28  Late calls to Division Superintendents
                for reports not received as of 8/27

          10/15 Final date for verification of data
                (Verification sign-off form) on
                 Graduate reports from Division

          11/1  Graduate data available for