P. O. BOX 2120
May 30, 1997


TO: Division Superintendents
FROM: Richard T. La Pointe
Superintendent of Public Instruction
SUBJECT: School Administration Data Collection

  The School Administration data collection includes reporting
  forms, instructions and timeline for updating the following
  information for school year 1997-98: 

    I.   School Administration (School ID) 
    II.  Division Superintendent
    III. Designated Contacts
    IV.  School Division Calendar
    V.   Central Office Staff Updates (New)

  The School Administration Data Collection is used for official
  department mailings and to generate the Virginia Department of
  Education's State Education Directory.  The DOE State
  Education Directory will be published in early Fall, 1997.

  The deadline for receipt of this data collection has changed. 
  All forms must be received by MIS on or before July 21, 1997. 
  We will gladly accept forms prior to the deadline and we
  encourage early submission.

  This memo contains the following attachments:

    Attachment 1 Attachment Descriptions

    Attachment 2 Schedule of Events for School
                 Administration Data Collection

    Attachment 3 School Admin Data Collection Forms and

    Attachment 4 Instructions for Central Office Staff

  Use the following address or fax number to ensure timely
  delivery of the data for your division:

                          Mike Baker
             Coordinator of School Administration
          Division of Management Information Systems
               Virginia Department of Education
        P. O. Box 2120, 101 N. 14th Street, 22nd Floor
                 Richmond, Virginia 23218-2120
                     FAX:  (804) 371-8978      

  Please note the following for this year's School Administration
  Data Collection:

      If your county, city, or town participates in the 911
      emergency system, the U.S. Postal System requires a valid
      street number and street name for all mailing addresses.

      Please review your Central Office Staff entries in the DOE
      State Education Directory.  E-Mail any additions, changes,
      or deletions to Patricia Hicks ( ). 
      In order to speed the processing we request you  submit
      only the additions, changes, and deletions, not your entire
      staff listing.  To ensure this information is included in
      the Fall 1997 State Education Directory it must be received
      no later than July 21, 1997.

  NOTE:  The DOE State Education Directory is published in two

         1) WWW Document - 
         2) paper publication

         The WWW document is updated continuously and contains
         the most current School Administration information.

  For additional information or assistance, contact Mike Baker
  or Mona Mallory at (804) 225-2099.

  Attachments:   A hard copy of this memo and its attachments
                 will be sent to the superintendent's office.