SUPTS. MEMO. NO. 60
August 22, 1997
|FROM:||Richard T. La Pointe
Superintendent of Public Instruction
|SUBJECT:||1997 Fall Membership|
Attached is information on the 1997 Fall Membership data collection. This includes instructions, school checklist, schedule and forms to complete the following: Fall Membership as of September 30, 1997 by School (SA.097) Projection of March 31 Average Daily Membership for School Years 1997-1998, 1998-1999, and 1999-2000 (Table II) Pupil/Teacher Ratios: Standards of Quality No.1-G, Instructional Personnel, 1997-1998 (Table III) Limited English Proficient Students, 1997-1998 (Table IV) Number of Students Receiving Home Instruction, as of September 30, 1997 (Table V) All data must be received by the Fall Membership team on or before Wednesday, October 15, 1997. Early submission is strongly encouraged. For additional information and assistance, you may contact L. Ande Johnson Mathews, at (804) 225-2947 or via e-mail at firstname.lastname@example.org. To ensure prompt delivery, please return the forms to: 1997-1998 Fall Membership Team Virginia Department of Education P. O. Box 2120, 22nd Floor Richmond, Virginia 23218-2120 RTL/dmb Attachments: A hard copy of this memo and its attachment will be sent to the superintendent's office. CC: Fall Membership Coordinators IMPORTANT CHANGES FOR 1997 FALL MEMBERSHIP Table III -- Pupil / Teacher Ratios, Standards of Quality has been redesigned to eliminate excess paper and arithmetic. Once Table III has been keyed, you will receive a facsimile of the ratio calculations. Table IV -- Limited English Proficient and Table V -- Home Instruction / Religious Exemptions have been consolidated into one form. SCHEDULE OF EVENTS 1997 Fall Membership and Related Data Collection Aug 22, 1997 Superintendent's memo and forms released to reporting entities Sep. 30, 1997 Actual counts are performed Oct. 15, 1997 REPORTING DEADLINE! All forms and files must be received by MIS/Fall Membership team Oct. 17, 1997 pm Appropriate Superintendents notified of delinquent reports Oct. 27, 1997 Deadline for Superintendent's verification of Fall Membership data Nov. 3, 1997 Department of Planning and Budget receives appropriate information from Department of Education December 1997 Fall Membership summary reports available on VA.Pen and the world wide web ADDITIONAL INFORMATION If you submit via facsimile, there is no need to send an original form via mail. DOE contact person: L. Ande Johnson Mathews can be reached at e-mail address email@example.com; facsimile (804) 371-8978; telephone (804) 225-2947.