ADMINISTRATIVE

  The statistical section of the Annual School Report is being
  sent as a separate document from the financial section of
  the report for the 1997-98 school year.

  Statistical section reporting has been enhanced for 1997-98
  by a change in Table 5, Age/Grade Distribution for All
  Original Entry Pupils (E1 and E2).  For 1997-98, Table 5
  should be submitted by division summary.  School-level
  reporting by racial/ethnic breakdown is no longer required. 
  The statistical tables should be completed and returned to
  the Department of Education no later than September 2, 1998. 
  Early submission is encouraged.

  In addition to the statistical tables, the statistical
  section document includes the following: (1) detailed
  instructions for completing each of the tables, (2)
  worksheets, where applicable, to assist in the calculations
  and cross checking of data, (3) a list of edit procedures
  for your use in submitting data, and (4) a checklist to
  ensure that all the data are provided for the tables.  These
  four items need not be returned to the DEPARTMENT OF
  EDUCATION.  The enclosed Annual School Report Statistical
  Section Division Transmittal form should be completed by the
  statistical section contact person and submitted with the
  statistical tables to the Department.


  The contact person designated for the statistical section of
  the Annual School Report will be responsible for
  coordinating and reporting the data, forwarding the
  statistical tables to the Department, and responding to
  questions concerning the data during the editing and
  verification processes.  Listed on the transmittal form is
  the statistical section contact person for the 1996-97
  reporting year;  changes in this information may be noted on
  this form.

   The Office of Management Information Systems will request
  updates of information for various data systems, including
  the Annual School Report Statistical Section, in the School
  Administration (School ID) 1998-99 report in July 1998.

  The statistical section tables should not be submitted with
  the financial section of the Annual School Report.  Please
  send one copy of the tables and the transmittal form to:


                         Mona Mallory
                 1997-98 Annual School Report
                     Statistical Section
                Management Information Systems
               Virginia Department of Education
          P.O. Box 2120, 101 N. 14th St., 22nd Floor
                Richmond, Virginia 23218-2120


  Again, we must receive this information on or before
  September 2, 1998.  Questions relating to the statistical
  section should be directed to Mona Mallory at (804) 225-2099.


  PDS/dmb

  Attachments:  A hard copy of this memo and its attachments
                will be sent to the superintendent's office