P. O. BOX 2120
June 26, 1998


TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: School Administration Data Collection

  The School Administration Data Collection includes reporting
  forms, instructions, and the timeline for updating the
  following information for the 1998-99 school year:

    I.   School Administration (School ID) 
    II.  Division Superintendent
    III. Designated Contacts
    IV.  School Division Calendar
    V.   Central Office Staff Updates (New)

  The School Administration Data Collection is used for official
  department mailings and to obtain information for the Virginia
  Department of Education's State Education Directory.  The
  Virginia Educational Directory will be published in the early
  fall of 1998.

  All forms must be received by Management Information Systems
  on or before July 20, 1998.  We will gladly accept forms prior
  to the deadline and we encourage early submission.

  Use the following address or fax number to ensure timely
  delivery of the data for your division:

             Coordinator of School Administration
          Division of Management Information Systems
               Virginia Department of Education
        P. O. Box 2120, 101 N. 14th Street, 22nd Floor
                 Richmond, Virginia 23218-2120
                     FAX:  (804) 371-8978

  Please note the following for this year's School
  Administration Data Collection:

    An indicator for schools that maintain pupil attendance
    records for reporting Fall Membership.

    Designation of the appropriate school type and program
    category of the school.

    If your county, city, or town participates in the 911
    emergency system, the U.S. Postal Service requires a valid
    street number and street name for all mailing addresses.

    Review your Central Office Staff entries in the DOE State
    Education Directory.  In order to speed the processing, we
    request that you submit only additions, changes, and
    deletions, not your entire staff listing.  To ensure this
    information is included in the Fall 1998 State Education
    Directory it must be received no later than July 20, 1998.

    NOTE:   The Virginia Educational Directory is published in
            two formats:

            1)   WWW Document - 
            2)   paper publication

            The WWW document is updated continuously and
            contains the most current School Administration

  For additional information or assistance, contact Mike Baker
  or Mona Mallory at (804) 225-2099.


  Attachments:   A hard copy of this memo and its attachments
                 will be sent to the superintendent's office.