P. O. BOX 2120
August 7, 1998


TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: School Nutrition Programs Orientation for Newly Appointed School Nutrition (Food Service) Program Supervisors 

  School Nutrition Programs personnel in the state Department of
  Education are sponsoring a "New Director's Training Academy
  for School Nutrition Programs" on Septemnber 29-30, 1998.  The
  academy is designed as an orientation and training program for
  newly appointed directors, supervisors, and contact persons
  who are responsible for the overall operation of the School
  Nutrition Programs (National School Lunch and Breakfast). 

  All directors, supervisors, and contact persons who have been
  in  new job assignments for two years or less are encouraged
  to attend.

  The "New Directors Training Academy" will consist of three
   Phase 1--
     A one and a half-day workshop that will provide an
       opportunity for new directors and supervisors to gain an
       understanding of the program requirements for effective
       management of the federally funded school nutrition
       programs. It will present a variety of topics such as:
       financial management and accountability, reporting and
       record keeping requirements, menu planning options,
       nutrition integrity, electronic submission of federal
       reimbursement requests, procurement, marketing, federal
       reviews, resources and technical assistance available,
       etc. During this workshop, participants will be able to
       network with each other, as well as meet the DOE School
       Nutrition Staff. 

     Date:     September 29 -30, 1998.  The academy will begin
                 promptly at 8:30 A.M. on Tuesday, September 29,
                 and adjourn at 11:30 A.M. on Wednesday,
                 September 30, 1998.
               (Registration form enclosed)
     Time:     8:30 A.M.  (9/29) through 11:30 A.M. (9/30)
     Place:    Virginia Department of Education 
               James Monroe Building, 101 N. 14th Street
               Richmond, Va. 23219
               Room: PDC #2 (first floor)

   Phase 2-- 
     The Department of Education's School Nutrition Programs
       staff assigned to the school division will conduct an on-site,
       one-day visit to assist the new directors. This
       visit will be conducted during October and is intended to
       provide hands-on technical assistance.  A school
       nutrition specialist will contact the division to
       schedule this visit.

   Phase 3--
     A two-hour workshop will be held in March to provide
       follow-up support and more details on designated topics
       such as USDA commodity processing, procurement, and
       bidding processes, etc. This workshop will be scheduled
       in conjunction with the Virginia School Food Service
       Association's (VSFSA) annual Supervisor/Industry
       Conference and the Virginia Department of Agriculture and
       Consumer Services (VDAC) annual commodity processing
       workshop. (Note:  This session is open only to those who
       participated in Phase 1.)

     Date:     March 10, 1999 (Registration and more details
                 will be sent at a later date)
     Time:     To be determined
     Location: Williamsburg, Virginia

  If your school division has recently employed or appointed a
  new school nutrition (food service) director/supervisor or
  contact person, you are encouraged to register this individual
  for the important "New Directors Training Academy."  Please complete
  the attached registration form and send it to:

        Virginia Department of Education
        School Nutrition Programs
        P. O. Box 2120
        Richmond, Virginia 23218-2120
        Attn.: Edna Cheatom

        DEADLINE: SEPTEMBER 15, 1998

  Travel expenses, hotel, transportation, meals, etc. will be
  the responsibility of the school division.  School food
  service funds may be used for this purpose. 

  For additional information, please contact the School
  Nutrition Office at (804) 225-2082/2074.

  Enclosure: A hard copy of this memo and its attachments
             will be sent to the superintendent's office.                               

              New Director's Training Academy for
                   School Nutrition Programs
                     September 29-30, 1998


  Name:                                        Position:                                     

  School Division:                                                                                                          


  Telephone:   (       )                       Fax:    (       )                                   

  Date began as director/supervisor:                                                                           

  Previous related experience:                                                                                      

                  DEADLINE: September 15, 1998

  Directions needed:  YES        NO  

  Parking Permit will be provided in the James Monroe Building or
  State Parking Lot, if possible.

  Fax Number: (804) 786-3117

                   CONFIRMATION WILL BE SENT