P. O. BOX 2120

June 18, 1999


TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: School Administration Data Collection

The School Administration Data Collection includes reporting forms, instructions, and the timeline for updating the following
information for the 1999-2000 school year: 

   I.School Administration (School ID) 
   II.Division Superintendent 
  III.Designated Contacts 
  IV.Central Office Staff Updates 

The School Administration Data Collection is used for official department mailings and to obtain information for the Virginia
Department of Education's directory. The Virginia Educational Directory will be published in the fall of 1999. 

All forms must be received by Management Information Systems on or before July 20, 1999. We will gladly accept forms prior
to the deadline and we encourage early submission. 

Use the following address or fax number to ensure timely delivery of the data for your division: 
                                 Coordinator of School Administration



                               Division of Management Information Systems 
                                   Virginia Department of Education 
                             P. O. Box 2120, 101 N. 14th Street, 22nd Floor 
                                    Richmond, Virginia 23218-2120 
                                        FAX: (804) 371-8978

Please note the following for this year's School Administration Data Collection: 

* An indicator for schools that maintain pupil attendance records for reporting fall membership. 

* Designation of the appropriate school type and program category of the school. School type information is used by the
Department of Education to identify schools that have special programs, such as Title I. 

* If your county, city, or town participates in the 911 emergency system, the U.S. Postal Service requires a valid street number
and street name for all mailing addresses. 

* Review your Central Office Staff entries in the DOE state education directory. In order to speed the processing, we request
that you submit only additions, changes, and deletions, not your entire staff listing. To ensure this information is included in the
fall 1999 Virginia Educational Directory, it must be received no later than July 20, 1999. 

NOTE: The Virginia Educational Directory is published in two formats: 

   1.WWW Document - 
   2.paper publication 

The WWW document is updated continuously and contains the most current School Administration information. 

For additional information or assistance, contact Janet Christopher or Mona Mallory at (804) 225-2099. 

            A hard copy of this memeo and its attachments will be sent to the
            superintendent's office.