P. O. BOX 2120
March 19, 1999


TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: 1998-99 Annual School Report - Statistical Section
The statistical section of the Annual School Report for the 
1998-99 school year has been revised so ADA percentage may be 
collected at the school level for reporting on the School 
Performance Report Card (SPRC).  These revisions also 
eliminate information no longer needed by the Department of 
Education.  The following are changes on the statistical 
tables in the report.

(1) Table 1 - Summary of Enrollment and Attendance Data, 
Division Level has been revised.  The number of days in 
session, average daily attendance and average daily 
membership by elementary, secondary, and total breakdowns 
will be requested at the division level.  
(2) Table 2 - Adjustments to ADM for Calculating LEA Per-
Pupil Expenditures has been revised.  Adjustments 
requested are the ADM from another LEA, the ADM from a 
regional special education center or private school and 
the ADM from a state-supported institution.
(3) Table 3 - Adjustments to ADA of Resident Pupils for 
Calculating Federal Per-Pupil Expenditures has been 
revised.  Adjustments requested are the ADA from another 
LEA, the ADA from a regional special education center or 
private school and the ADA from a state-supported 
(4) Table 4 - Summary of Membership and Attendance Data, 
School Level is new.  Total average daily attendance and 
total average daily membership will be requested for each 
school in the school division.  The ADA percentage will 
be included on the 1998-99 School Performance Report Card 
(5) Table 6 - Promotions/Retentions By Grade (End-of-Year-
Membership) will no longer request data on the total 
number of ungraded pupils ages 14 and above.

Sample copies of the revised tables are included for your 
review.  Please note that Table 5, Age/Grade Distribution for 
All Original Entry Pupils remains unchanged.  

The 1999 session of the General Assembly passed Senate Bill 
No. 1067 that extended the due date for submitting the Annual 
School Report to the Superintendent of Public Instruction.  
The 1998-99 Annual School Report - Statistical Section should 
be completed and returned to the Department of Education by 
September 15, 1999.  Earlier submissions are encouraged.

The Office of Management Information Systems is making plans 
to provide an electronic submission option for reporting the 
statistical tables to the Department.  Final tables, detailed 
instructions for completing each of the tables, reporting 
formats and instructions, and a list of edit procedures will 
be sent to division superintendents in May 1999.  

Questions relating to the Annual School Report - Statistical 
Section should be directed to Janet Christopher or Mona 
Mallory at (804) 225-2099.


Attachment:     A hard copy of this memo and its attach-
                ment will be sent to the superintendent's