P. O. BOX 2120
April 30, 1999


TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Follow-up to Superintendent's Memorandum No. 78 (November 20, 1998), Data Request in Response to HJR 242 and the Appropriations Act of the 1998 General Assembly
This memo is to remind school divisions to submit second 
semester data requested by Superintendent's Memorandum No. 
78 (November 20, 1998).  The data are required in response 
to the 1998 General Assembly's direction to the Department 
of Education (Appropriation Act) and the Board of Education 
(HJR 242) to work with the Commission on Youth to conduct a 
study regarding services for suspended and expelled 

The findings of the study will result in the development of 
guidelines for alternative educational settings for middle 
and high school students.  The guidelines will include 'the 
recommended number of alternative settings per 1,000 middle 
and high school students and average incremental costs 

The findings are to be reported to the chairpersons of the 
Education and Health and Finance Committees of the Virginia 
Senate, and the Education and Appropriation Committees of 
the House of Delegates.

The Department of Education and the Commission on Youth have 
developed the survey instrument to gather data regarding 
each student who is long-term suspended or expelled, or 
placed in an alternative setting in lieu of long-term 
suspension or expulsion during the entire 1998-99 school 
year.  The survey instrument was sent with Superintendent's 
Memorandum No. 78.

To minimize the data-collecting requirements imposed on 
local school divisions, Virginia Department of Education 
staff members have incorporated the data collection 
requirements of four otherstate or federal reporting systems 
for the 1998-99 school year: Virginia's Crime and Violence 
data collection (as required by 22.1-280.1), the new data 
required by the Individuals with Disabilities Education Act 
Amendments of 1997 regarding suspension and expulsion of 
students with disabilities, the data required by the Safe and 
Drug-Free Schools and Communities Act, and the Gun-Free 
Schools Act. 

School divisions requiring additional copies of the instructions 
for data gathering, the paper form for recording each incident, 
or a diskette with the spreadsheet for the data collection 
instrument in both Excel and Lotus formats should contact Ms. 
Ossie M. Lawrence at the Department of Education at (804) 225-
2932 or

Please send compiled paper reports or a completed spreadsheet to 
Mr. Paul Raskopf, Special Education Data Manager, at the 
Department of Education. Second semester submissions are due by 
June 30, 1999.  

Questions regarding the spread sheet can be directed to Ms. Kim 
Echelberger, Legislative Analyst, at (804) 371-2481 or The 
Commission on Youth, General Assembly Building, Suite 517B, 
Richmond, VA 23219. Questions regarding the data to be gathered 
may be directed to Mr. Raskopf or Ms. Marsha O. Hubbard, School 
Safety Specialist in the Office of Special Education and Student 
Services.  Ms. Hubbard can be reached at (804) 225-2928 or  Mr. Raskopf can be reached at (804) 225-
2080 or