COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 37
June 30, 2000
ADMINISTRATIVE
| TO: |
Division Superintendents |
| FROM: |
Jo Lynne DeMary
Superintendent of Public Instruction |
| SUBJECT: |
School Administration Data Collection |
The School Administration Data Collection includes
the reporting spreadsheet, instructions, and the timeline for updating
the following information for the 2000-2001 school year:
I. School Administration (School ID)
II. Division Superintendent
III. Designated Contacts
IV. Central Office Staff Updates
The School Administration Data Collection is used
for official department mailings and to obtain information for the Virginia
Department of Education’s directory. The Virginia Educational Directory
will be published in the fall of 2000.
A custom-designed spreadsheet (admn.xls) can
be downloaded from the Department of Education’s website at www.pen.k12.va.us
by selecting "Reports" at the top of the homepage or "Data and Publications"
at the bottom and then selecting "2000-2001 School Administration Data
Collection." The complete address is http://www.pen.k12.va.us/VDOE/Publications/ADMN/datacoll/coll.htm
to access the spreadsheet and instructions. Excel 97 or a later version
should be used to update the information on the spreadsheet. Detailed instructions
are attached.
Updates to the data including the school administration,
division superintendent and designated contact information can be submitted
only via Excel spreadsheet. The contact person for the School Administration
Data Collection should coordinate the collection of the data for the division
and submit the spreadsheet by e-mail to schadmid@pen.k12.va.us
by the due date.
Changes to the central office staff information
can be e-mailed or faxed to the Department of Education. These updates
must be received by Management Information Systems on or before July
28, 2000. Early submission is encouraged.
Please note the following information for this
year’s School Administration Data Collection:
-
Designation of the appropriate school type and
program category of the school. School type information is used by the
Department of Education to identify schools that have special programs,
such as Title I.
-
If your county, city, or town participates in
the 911 emergency system, the U.S. Postal Service requires a valid
street number and street name for all mailing addresses.
-
Review your central office staff entries in the
DOE state education directory. In order to speed the processing, we request
that you submit only additions, changes, and deletions, not your entire
staff listing. To ensure that this information is included in the fall
2000 Virginia Educational Directory, it must be received no later
than July 28, 2000.
NOTE: The Virginia Educational
Directory is published in two formats:
1) WWW Document – www.pen.k12.va.us/VDOE/dbpubs/doedir
2) paper publication
The WWW document is updated continuously
and contains the most current School Administration information.
Questions or comments relating to the School Administration
Data Collection should be directed to Data Administration at mailto:schadmid@pen.k12.va.us
or (804) 225-2099.
JLD/dmb
Attachment:
/administrators/superintendents_memos/2000/adm037a.pdf