P.O. BOX 2120
June 30, 2000
TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
SUBJECT: School Administration Data Collection

The School Administration Data Collection includes the reporting spreadsheet, instructions, and the timeline for updating the following information for the 2000-2001 school year:

I. School Administration (School ID)
II. Division Superintendent
III. Designated Contacts
IV. Central Office Staff Updates
The School Administration Data Collection is used for official department mailings and to obtain information for the Virginia Department of Educationís directory. The Virginia Educational Directory will be published in the fall of 2000.

A custom-designed spreadsheet (admn.xls) can be downloaded from the Department of Educationís website at by selecting "Reports" at the top of the homepage or "Data and Publications" at the bottom and then selecting "2000-2001 School Administration Data Collection." The complete address is to access the spreadsheet and instructions. Excel 97 or a later version should be used to update the information on the spreadsheet. Detailed instructions are attached.

Updates to the data including the school administration, division superintendent and designated contact information can be submitted only via Excel spreadsheet. The contact person for the School Administration Data Collection should coordinate the collection of the data for the division and submit the spreadsheet by e-mail to by the due date.

Changes to the central office staff information can be e-mailed or faxed to the Department of Education. These updates must be received by Management Information Systems on or before July 28, 2000. Early submission is encouraged.

Please note the following information for this yearís School Administration Data Collection:

NOTE: The Virginia Educational Directory is published in two formats:   1) WWW Document Ė     2) paper publication The WWW document is updated continuously and contains the most current School Administration information. Questions or comments relating to the School Administration Data Collection should be directed to Data Administration at or (804) 225-2099.