P. O. BOX 2120

August 18, 2000

TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
SUBJECT: 2000-2001 IDEA, PL 105-17 Part B Grant Awards for Special Education

This memorandum serves as the notice of approval of the 2000-2001 Annual Special Education Plans for the school divisions and state-operated programs listed on attachments A and B. Approval of the plans establishes the eligibility of school divisions and state-operated programs to receive funding under Part B of the Individuals with Disabilities Education Act (IDEA). This funding is made available on the condition that special education policies and procedures are implemented as approved in the plans, and that subsequent changes to policies and procedures will be submitted to the Department of Education for approval.

Part B (Section 611) Flow-Through

This memorandum is the official grant award notification under the provisions of the IDEA Amendments of 1997. Awards are based on a formula that addresses the December 1, 1998, child count data for individuals ages 3 Ė 21 as well as population and poverty factors. The amount of Flow-Through funds available to each division is reflected in the attached grant award list (Attachment A).

The total state grant under IDEA increased significantly for the period beginning July 1, 2000. The total amount of funds in Part B increased by 15 percent.

The grant period extends from July 1, 2000, through September 30, 2002. Funds are provided to school divisions through a cost reimbursement process, contingent upon the availability of federal funds. Your divisionís expenditures will be reimbursed based upon an approved budget reflecting the actual award amount. Because of an increase in the grant from USDOE, every grant recipient must submit an amendment to the budget submitted with the grant application.

Part B (Section 619) Pre-School Grants

This memorandum is the official grant notification to school divisions that have approved applications under Section 619 Early Childhood Special Education Programs. Awards are based on a formula that addresses the December 1, 1996, child count data for children ages 3 Ė 5 and population and poverty factors. The amount of each divisionís award is shown on the attached grant award list (Attachment B).

The 2000-2001 grant period is July 1, 2000, through September 30, 2001. Funds may not be encumbered after September 30, 2001.


Reimbursement for expenditures pursuant to this program may not be honored if program or budget modifications are made without prior approval. Funds available under the provisions of IDEA, Part B, must be used to provide special education and related services to children with disabilities as outlined in your divisionís approved 2000-2001 applications (Flow-Through and Pre-School).

Requests for reimbursement must be submitted to the Virginia Department of Education within 60 days of the close of the grant period. This is necessary to ensure that the federal funds will be available to provide reimbursement to the localities.

Note: The beginning dates of the Section 611 and Section 619 grants are based on the date a substantially approvable annual plan and applications were submitted by the school division to the Virginia Department of Education. The column headed "FIRST DATE FUNDS CAN BE OBLIGATED" indicates the date funds may be charged to the grant.

Amendments to the Annual Plan/Funding Applications

Amendments to the policies and procedures submitted with the 2000-2001 annual plan and applications for federal funds must be submitted to VDOE as they are approved by the school division. Changes to procedures, forms, or other backup documentation submitted with the plan also should be submitted as implemented. The annual plan should reflect current policies, procedures, and practices of the school division.

Questions pertaining to the Flow-Through awards may be directed to Tony Faina at ( (804) 225-2700. Questions concerning the Pre-school awards should be addressed to Linda Bradford at ( (804) 225-2675. Questions regarding the plans not yet approved should be addressed to the special education technical assistance specialist assigned to your school division.