P. O. BOX 2120
December 15, 2000
TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
SUBJECT: Children in Foster Care – Fiscal Year 2001 Reimbursement for Costs Incurred during Fiscal Year 2000

Due Date: January 19, 2001

Item 141 I. of Chapter 1073, 2000 Acts of Assembly (2000-2002 appropriation act), provides an additional state payment for the cost of prior year local operations, as determined by the Department of Education, for certain children placed in foster care. The funding is provided for each pupil who is not a resident of the school division that is providing his or her education and (a) who has been placed in foster care or other custodial care within the geographical boundaries of such school division by a Virginia agency, whether state or local, which is authorized under the laws of the Commonwealth to place children; (b) who has been placed in an orphanage or children’s home which exercises legal guardianship rights; or (c) who is a resident of Virginia and has been placed, not solely for school purposes, in a child-caring institution or group home. This appropriation also provides funding to support handicapped children attending public schools who have been placed in foster care or other custodial care across jurisdictional lines, as provided by subsection B of ' 22.1-101.1, Code of Virginia.

Attachment A contains excerpts from the applicable Code of Virginia sections for your reference. Please review these sections of the Code carefully to ensure that information is submitted for reimbursement only for qualifying children.

To facilitate the collection of data related to the foster care program for fiscal year 2001, a downloadable Excel file is provided for your use. The Excel file is located on the department’s website and can be downloaded from the following address:

This address brings you to the Budget Office’s "Current Data Collections" Web page. To download the Excel file, click on the "Excel Template" cell located next to the heading labeled "Foster Care Program." All of the forms required for reimbursement, including the superintendent’s certification form, are included in this Excel template. All school divisions that want to be reimbursed for fiscal year 2000 expenditures must complete the Excel template and return it to the Department of Education no later than January 19, 2001. Instructions for accessing the Excel file are provided in Attachment B to this memorandum.

Please submit the completed Excel file to the department via e-mail at ( Please return a hard copy of the certification form, signed by the division superintendent, to: Virginia Department of Education, Attention: Budget Office, P. O. Box 2120, Richmond, Virginia 23218-2120. Both submissions (Excel file and signed certification form) are due no later than January 19, 2001.

The Department of Education will make all calculations and disburse entitlements to divisions in the spring of 2001 after the verification process for the fiscal year 2000 Annual School Report is finalized. Questions concerning reimbursement under the foster care program should be directed to the budget staff at (804) 225-2025.