P. O. BOX 2120

August 18, 2000

TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
SUBJECT: Additional Guidance for the Annual School Report

Guidance for the 1999-2000 Annual School Report:

Object code 1520 ("Instructional Classroom, Substitute") was inadvertently omitted from the elementary and secondary classroom instruction functions (function 61100, cost centers 2 and 3) in the 1999-2000 Annual School Report (ASR) expenditure template. For the 1999-2000 ASR only, please record all personal service expenditures related to these substitute teachers for function 61100, cost centers 2 and 3 under function 61100 ("Classroom Instruction"), cost center 9 ("District Wide"), program 8 ("Non-regular Day School"). This omission will be corrected for the 2000-2001 ASR.

Guidance for the 2000-2001 Annual School Report:

In addition to communicating instructions for the 1999-2000 ASR, Administrative Supts. Memo No. 40, dated July 14, 2000, introduced the new 68000 series function codes that will be used to capture technology-related expenditures beginning with the 2000-2001 ASR. A copy of the proposed template for the technology function codes was included with the memo as Attachment B. In response to questions received from school divisions, several object codes have been added to the new technology function structure to further define capital outlay expenditures. Attachment A to this superintendent’s memorandum provides you with the revised technology function template that will be used beginning with the 2000-2001 ASR.

As you will note, the object codes for the capital outlay section have been revised as follows:

8300 Technology – Hardware Replacement: To include capital outlay for replacement of hardware or classroom technology equipment.

8350 Technology – Hardware Additions: To include capital outlay for additional hardware or classroom technology equipment.

8400 Technology – Infrastructure Replacement: To include capital outlay for replacement of technology infrastructure.

8450 Technology – Infrastructure Additions: To include capital outlay for additional technology infrastructure.

Also, please note that the technology sub-functions 68100 through 68900 correspond to most of the standard ASR functions with the exception of 68200 "Instructional Support." For purposes of technology function 68000 only, please include all technology-related expenditures for the following ASR functions under 68200, "Instructional Support:"

61210 – Guidance Services

61220 – Social Worker Services

61230 – Homebound Instruction

61310 – Improvement of Instruction

61320 – Media Services

61410 – Office of the Principal

We hope this information will clarify some of the questions you may have. Please contact budget staff at (804) 225-2025 if you have any additional questions or concerns regarding this issue.