P. O. BOX 2120

September 21, 2001

TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
SUBJECT: Survey of Private Nonprofit Schools
Due: November 2, 2001

The Elementary and Secondary Education Act of 1965, as amended by the Improving Americaís Schools Act of 1994, provides in Section 6402 of Title VI and in Section 14503 of Title XIV that children enrolled in private nonprofit elementary and secondary schools are eligible to participate in programs authorized under the act. Each school division is obligated to inform private school officials within the divisionís attendance area that students in private nonprofit schools are eligible to participate in the Title II-Eisenhower Program, the Title IV-Safe and Drug-Free Schools programs, and Title VI-Innovative Education Program Strategies. Each school division is responsible for determining the number of students enrolled in private schools who will participate in these programs. These enrollments will be used for the purpose of distributing Title II, Title IV, and Title VI entitlements.

School divisions are required to submit the necessary data to the Department of Education using an Excel template. All school divisions are required to submit the Excel template and a hard copy certified by the superintendent. A box is supplied in the Excel template for school divisions that do not have private schools to survey. The template can be downloaded from the following Web address:

Attachment A provides detailed instructions for accessing the Excel template. Instructions for using the template to collect and submit the 2000-2001 school year enrollment data are included in the template. The data submitted to the department will be used to compute the entitlements for the 2002-2003 school year.

Attachment B, The Private Nonprofit School Intent to Participate form, may be duplicated as needed and used to collect participation data from each private school. It is suggested the form be sent by registered mail and that records of mail certification and delivery be maintained by school divisions. The due date for this form to be returned to the school division is October 19, 2001.

Please complete the Excel template and e-mail it to the department at ( no later than November 2, 2001. Entitlement allocations cannot be accurately determined for any school division until all divisions have returned the required participation data. If you have questions regarding the Excel template or the accompanying instructions, please contact Ms. Walpole at (804) 225-2025 or via e-mail at (