P.O. BOX 2120

November 9, 2001


TO:   Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction

School and Staff Administration Data CollectionPhase II

Phase II of the School and Staff Administration Data Collection includes the following information for the 2001-2002 school year:

        School division staff information

        School division contact information

        Paired schools (available for updates in December 2001)

School division staff information is published in the Department of Education's Virginia Educational Directory. Division contact information is used to designate a contact person for various Department of Education data applications and programs.

A confidential letter will be mailed again to each superintendent to provide the login ID, password, and Web address that will allow the designated contact to access and update the information through a Web browser.

Updates and additions to the data will be made through a Web-based form. The contact person designated during Phase I of the School and Staff Administration Data Collection (Administrative SUPTS. MEMO NO.38, dated July 20, 2001) should coordinate the Phase II division staff and contact updates through the Web form by December 7, 2001. After all data for the school division are complete, a verification form must be signed by the superintendent and sent to the Department of Education.

Updates to the paired school data will be available through the Web-based form the first week in December. Paired school updates must be completed by mid-January. The School and Staff Administration Data Collection contact person will be notified when the paired school form is available.

The WWW documents will be updated nightly during the data collection period and will contain current school and staff administration information.

Detailed instructions for updating the school and staff information can be downloaded from the Department of Educations website at the following address:

Questions or comments relating to the School and Staff Administration Data Collection should be directed to Data Administration at or (804) 225-2099.